Sr Administrative Coordinator Global Med NGI

About the role

Join the engine of Sanofi's mission where deep immunoscience meets bold, AI-powered research. In R&D, you'll drive breakthroughs that could turn the impossible into possible for millions. This position will report into the Head of Global Medical Immunology which is a segment of the Specialty Care organization.

Sanofi is an R&D-driven, AI-powered biopharma company committed to improving peoples lives and delivering compelling growth. Our deep understanding of the immune system and innovative pipeline enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve peoples lives.

Responsibilities

• Provide administrative and operational support to the Head of Global Medical Immunology.
• Ensure smooth and efficient day-to-day flow of administrative operations including calendar and meeting management, ownership of MS Teams, SharePoint sites and distribution lists.
• Manage multiple priorities in a fast-paced environment, proactively organize face-to-face and virtual events, manage meeting planning and logistics, and arrange domestic and international business travel.
• Proactively troubleshoot and address travel conflicts.
• Generate detailed itineraries, including arranging for the use of visitor offices and coordinating office support needs in satellite locations.
• Prioritize and execute tasks with minimal direction or supervision.
• Handle confidential information with discretion.
• Manage timely processing of expenses per internal policies and systems.
• Digitally savvy, compile and prepare information for presentations using MS Office software and other corporate systems & tools, including correspondence, reports, tables & analyses, presentations, scientific manuscripts, etc.
• Provide a positive presence and excellent support with answering and prioritizing requests and communications.
• Leverage skill, tact, persuasion and/or influence to accomplish objectives with internal and external stakeholders.
• Interface with corporate functions such as People & Culture, Finance, Legal, Digital, etc. to facilitate cross-GBU information sharing and processes.
• Take initiative and independently manage special/administrative projects in a dynamic fast-paced environment.
• Partner closely with Global Medical Leadership Team to drive operational effectiveness and collaborate with other administrative professionals within the organization to coordinate operations and share best practices.
• Capture and prioritize non-routine needs on a real-time basis, as well as keep track of due dates for tasks and action items for on-time completion.
• Complete other duties as requested.