Sr. Administrative Coordinator, Foundation Relations

About the role

The Sr. Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area, and provide project support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.

Responsibilities

• Plan, support, and organize daily activities of the office, unit or program.
• Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
• Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
• May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
• Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
• Coordinate purchasing processes; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.
• Cooky/Navigation/Equal Opportunity/Disability Accommodation/Scam Warning Boilerplate Removed

Requirements

• High school diploma or graduation equivalent.
• Four years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula beyond a high school diploma/graduation equivalent.
• Bachelor's degree preferred.
• Experience using a CRM preferred.

Qualifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
• Experience with a CRM preferred.

Skills

• Expertise in Microsoft Office applications.
• Strong organizational and time management skills.
• Ability to anticipate future needs and demonstrate leadership.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information.
• Proficiency in CRM software.

Benefits

• Flexible schedule: Monday-Friday, 8:30am-5:00pm.
• Comprehensive benefits package.

Pay

Targeted salary: $55,000-$60,000; commensurate with experience.

Schedule

Monday-Friday, 8:30am-5:00pm.