Sr. Administrative Coordinator

About the role

The Sr. Administrative Coordinator provides administrative support and performs general office management duties necessary for the efficient operation of an office, unit or program. This role supports fiscal and budget management, project support, and coordinates various office services.

Responsibilities

• Plan, support, and organize daily activities of the office, unit or program.
• Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
• Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
• May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
• Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
• Cooking and process purchasing; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.
• Cooking and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• Coordinate purchasing processes; process various department bills and reconcile accounts.
• Coordinate work assignments of students and/or temporary office support, as needed.

Qualifications

• High school diploma or graduation equivalent.
• Four years of related experience.
• Technical Qualifications & Specialized Certifications: Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Preferred Qualifications

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Benefits

Not specified.

Pay

Minimum: $42,510 - Maximum: $73,710 (targeted salary: $65,000; commensurate with experience)

Schedule

Monday - Friday. 8:30am - 5pm

FLSA Status

Non-Exempt

Location

Mount Washington Campus

Department name

Development and Alumni Relations

Personnel area

Whiting School of Engineering