Sr. Administrative Assistant, SRS

About the role

At Azenta, new ideas, new technologies and new ways of thinking are driving our future. Our customer focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships. All we accomplish is grounded in our core values of Customer Focus, Achievement, Accountability, Teamwork, Employee Value and Integrity.

How You’ll Add Value: The Senior Administrative Assistant, SRS plays a vital role in fostering a positive and productive workplace by managing daily site logistics, coordinating employee engagement initiatives, and ensuring that the physical work environment supports the needs of both staff and visitors.

Responsibilities

• Calendar & Executive Support
  • Manage and maintain the VP/GM's calendar, including scheduling meetings, resolving conflicts, and coordinating logistics across multiple time zones as needed
  • Proactively anticipate scheduling needs and provide timely reminders and preparation materials to ensure executive readiness for all engagements
  • Meeting management and governance: taking meeting notes and capturing decisions and actions
  • Manage quarterly SRS Global Town Halls, including coordinating presenters and presentations, managing attendance communication and attendee questions, and sending post-event communications
• Conference Room & Facility Management
  • Oversee site conference room reservations, ensuring equitable access, proper setup, and availability of required technology and materials for all meetings and events
  • Set up conference rooms for training sessions and special events, including audio/visual equipment, seating arrangements, printed materials, and refreshments
  • Conduct routine inspections of conference spaces to ensure rooms are clean, well-maintained, and properly stocked at all times
• Procurement & Supply Management
  • Order and coordinate delivery of training materials, supplies, and team lunch arrangements in support of departmental activities and meetings
  • Manage site-wide office supply inventory, including ordering, receiving, and distribution; maintain par levels to prevent shortages
  • Manage and stock the site cafeteria and snack areas, coordinating with vendors and internal stakeholders to ensure consistent availability of approved items and adherence to budget guidelines
• Communications
  • Administer and maintain site email distribution lists, ensuring accuracy, timely updates, and compliance with organizational communication policies
  • Proofread and disseminate site-wide communications on behalf of leadership as required
• Employee Engagement & Events
  • Plan and execute quarterly employee engagement luncheons, including coordination, menu selection, invitations, and day-of logistics to foster a positive and connected workplace culture
  • Serve as the primary organizer for the annual employee holiday party, managing all aspects from budgeting and venue selection to vendor coordination, décor, entertainment, and post-event reconciliation
  • Lead the planning and execution of the annual employee Summer Family Day event, coordinating activities, catering, communications, and on-site logistics to deliver a memorable experience for employees and their families
  • Coordinate additional site events and recognition programs as directed by leadership, ensuring seamless execution and positive employee experience
• Visitor & Guest Services
  • Serve as the first point of contact for all site visitors, providing a professional, warm, and welcoming experience consistent with company culture and security protocols
  • Coordinate visitor logistics including parking, badging, escorting, and scheduling with internal hosts to ensure smooth and compliant guest experiences

Requirements