Sr Administrative Assistant- Pediatric Medicine Acute Care

Located in Nashville, Tennessee, Vanderbilt University Medical Center (VUMC) operates at a global crossroads of teaching, discovery, and patient care. VUMC is a community where expertise is valued, knowledge is expanded, and abilities are challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and uniqueness is celebrated.

About the Role

Performs administrative and business support duties of a complex nature in support of an area with minimal guidance. This role contributes to Vanderbilt Health’s mission to advance health and wellness through preeminent programs in patient care, education, and research.

Responsibilities

• Performs a variety of administrative support tasks, including scheduling, booking travel, and budget reconciliation.
• Ensures data and records are created and maintained to document financial, planning, correspondence, procedures, processes, and other information.
• Compiles data, analyzes information, and summarizes findings in support of an area.
• Prepares reports and other documentation as requested.
• Additional duties may be assigned as needed.

Skills

• Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence, and application of human resources policies and procedures.
• Ad Hoc Reporting (Intermediate): Ability to access information from databases and prepare reports.
• Data Analysis (Intermediate): Ability to analyze data accurately.
• Clerical/Administrative (Intermediate): Includes duties such as ad hoc reporting, calendar maintenance, data entry, document preparation, meeting coordination, spreadsheet preparation, travel arrangements, and word processing.
• Financial Processes (Novice): Ability to monitor costs, expenses, and revenue, and manage them in relation to budgeted amounts.

Core Accountabilities

• Organizational Impact: Performs non-routine tasks that significantly impact team performance with minimal guidance.
• Problem Solving/Complexity of Work: Conducts research and analysis to solve non-routine problems.
• Breadth of Knowledge: Applies broad job knowledge and has basic skills in other areas.
• Team Interaction: Provides informal guidance and support to less experienced team members.

Core Capabilities

• Supporting Colleagues:
  • Develops self and others by identifying development opportunities.
  • Builds and maintains relationships by understanding colleagues' priorities and working styles.
  • Communicates effectively by openly sharing information in a clear and courteous manner.
• Delivering Excellent Services:
  • Serves others with compassion by understanding their problems and needs.
  • Solves complex problems by understanding issues and raising concerns in a timely manner.
  • Offers meaningful advice and support by listening carefully and providing accurate information.
• Ensuring High Quality:
  • Performs excellent work by checking quality before delivery and asking relevant questions.
  • Ensures continuous improvement by learning new knowledge, technologies, and tools.
  • Fulfills safety and regulatory requirements by demonstrating basic knowledge of safety conditions.
• Managing Resources Effectively:
  • Demonstrates accountability by taking responsibility for assigned activities.
  • Stewards organizational resources by understanding the impact of personal actions.
  • Makes data-driven decisions by using accurate information to achieve results.
• Fostering Innovation:
  • Generates new ideas by proposing or accepting initiatives that impact day-to-day operations.
  • Applies technology by quickly absorbing new tools and procedures.
  • Adapts to change by embracing new plans and incorporating change instructions.

Requirements

• 4 years of relevant work experience.
• High School Diploma or GED.
• Preferred skills: Strong computer skills, proficiency in Excel, and payroll experience.

Benefits

This role offers a comprehensive benefits package, which may include health, disability, retirement, and wellness offerings to enhance well-being and professional growth.

Schedule

Days, 8:00 AM – 4:30 PM.