Sr. Administrative Assistant (Part-Time | Six Month Contract)

Position Summary

Jeremiah Program seeks a part-time Sr. Administrative Assistant (20 hours/week) to provide high-level administrative, logistical, and operational support to the Senior Executive Director (SED) of Residential Campuses, based in Rochester, MN. This role is a one-year commitment with the potential for continued growth and longer-term opportunities after the first year.

Primary Responsibilities

• Manage calendars and coordinate meetings across time zones and campus teams.
• Prepare and format briefing documents, slide decks, and reports (e.g., Board updates, campus support team feedback, and funder packets).
• Maintain task lists, deadlines, and follow-up systems to ensure projects remain on track.
• Support travel logistics, reimbursements, and credit card reconciliations.
• Draft and proofread correspondence, memos, and internal communications.
• Schedule and coordinate weekly and monthly meetings for campus and national teams.
• Capture and distribute meeting notes, track action items, and ensure timely follow-up.
• Assist in preparing agendas, visual materials, and participant briefers.
• Support hybrid and virtual meeting facilitation (Microsoft Teams, Zoom, shared documents).
• Aid in document management, file organization, and version tracking in SharePoint and shared drive systems.
• Track key dates and deliverables for reporting cycles across campuses.
• Assist in compiling or formatting external communications (letters, invitations, follow-up messages).
• Coordinate briefings or onboarding materials for new partners, donors, or visiting guests.

Requirements

• Hybrid structure with flexibility for occasional in-person events or meetings.
• Some evening or weekend support may be required during events or national convenings.
• BA/BS in relevant field preferred.
• 5+ years’ professional experience with at least 3+ years’ experience supporting executives or senior leaders in a nonprofit, higher education, or philanthropic setting.
• Familiarity with CRM or donor management tools (e.g., Salesforce, Raiser’s Edge, or similar).
• Excellent relationship management and interpersonal communication skills.
• Organizational mastery: Ability to juggle multiple projects with precision and timeliness.
• Strong written communication: Clear, professional, and detail-oriented writing and editing.
• Tech proficiency: Skilled in Microsoft 365 Suite (Word, Excel, PowerPoint, Teams, Outlook, SharePoint) and shared drive systems.
• Project coordination: Experience managing logistics, deadlines, and document workflows.
• Discretion and judgment: Handles confidential or sensitive information appropriately.
• Mission alignment: Deep commitment to Jeremiah Program’s mission of disrupting generational poverty for single mothers and their children.
• Timely and accurate completion of administrative tasks.
• Effective calendar and workflow management for the assigned Senior Executive Director.
• High-quality documentation, organization, and communication.
• Smoother coordination across multiple campus initiatives.

Salary & Benefits

Compensation for this role is set at an hourly rate starting at $25.00 per hour commensurate with relevant experience and qualifications and in alignment with internal equity. Additionally, we offer supplemental benefits and paid time off.