Sr Administrative Assistant II, Pediatric Cardiology

About UT Southwestern

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, the institution strives to provide the best possible care, resources, and benefits for its valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, UT Southwestern invests in employees with opportunities for career growth and development aligned with future goals.

Job Summary

Works under direction to assist with management of moderately complex administrative and/or business functions of a department, division, or unit. The Department of Pediatrics is seeking a professional, proactive, and positive individual to join the team as a Sr. Administrative Assistant II with Pediatric Cardiology. The position works closely with the Division Lead Administrator to ensure the administrative operations within the division are efficiently met with a keen sense of business acumen. The role provides comprehensive operational support to the division's faculty members and research personnel, including calendar management, coordinating travel, processing expenses, ordering supplies, assisting in preparing presentations, hosting virtual and in-person conferences/meetings, supporting recruitment efforts, and other duties as assigned.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains, and posts records, reports, and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences, and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance with established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Requirements

• Education: High School Graduate or equivalent.
• Experience: 4 years of related work experience, or may consider higher completed education in lieu of experience.

Benefits

UT Southwestern offers a competitive and comprehensive benefits package to eligible employees, including:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare — no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Schedule

Full-time, Day shift, Regular employee status.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd