Sr Administrative Assistant for School of Engineering

About the role

This position provides administrative support to the Dean of the School of Engineering, ensuring professional and efficient day-to-day support for school leadership.

Responsibilities

• Perform all aspects of administrative support to the Dean, including schedule management and school communication.
• Arrange meetings, travel, and special events for the Dean as required.
• Assist in travel coordination for guests of the School of Engineering.
• Reconciliation of expenses associated with leadership and guest travel, as well as miscellaneous expenses as incurred.
• Administrative support for Dean’s academic teaching load, when required.
• Serve as school liaison between Human Resources and school leadership in all matters of hiring and position management, initiating all HR activities as appropriate.
• Aid in the maintenance of faculty personnel files and hierarchy records.
• Special projects as assigned.
• Strictly adhere to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering Liberty University’s Christian model and Mission – Training Champions for Christ.

Qualifications and Credentials

• High school degree and five years of administrative experience are required.
• Must be proficient in Microsoft Office (Word, Excel, Power Point, Outlook).
• Exceptional organizational skills and the ability to multi-task are essential.
• Well-developed professionalism, communication, and interpersonal skills are essential.
• College experience preferred.
• Travel arrangement and expense reconciliation experience a plus.
• Prior administrative experience in academic and/or executive setting is preferred.

Abilities and Competencies

• Communication and Comprehension: Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.
• Problem Solving: Intuitively able to reason, analyze information and events, and apply judgment in solving problems of both a routine and complex nature.

Physical and Sensory Abilities

• Occasionally required to travel to local and campus locations.
• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

Working Conditions

• The working environment is a climate-controlled setting.
• It is well lighted, and the noise level is moderate.
• Working environment may include facilitation of events outdoors occasionally.

Driving Requirements

• If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel.
• Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position.

Compensation and Benefits

Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. The salary range is $21.15 - $24.04 per hour.

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law.