Sr Administrative Assistant

Job Summary

Under routine supervision, this position provides administrative support and coordinates activities for a large or specialized department or group of professionals.

Key Responsibilities

• Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
• Aid management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
• Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday) with potential to train others.
• Develop reports, memos, letters, etc., and compose, critique and edit correspondence.
• Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
• Maintain computer files and logs for presentation materials, memos, letters, and reports.
• Respond to or follow up on inquiries regarding the customer's policies and procedures.
• Maintain schedule of events and/or deliveries.
• Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
• Maintain master calendar and communications board, including all special events, organization meetings and any functions involving office personnel.
• Maintain office files and manage processes for document storage, both on and off-site, handling and distribution of incoming and outgoing mails.
• Aid senior managers and office staff with day-to-day projects as required.
• Welcome and orient new administrative staff.
• Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.

Qualifications

• High School Diploma or GED Equivalent with 2 or more years of professional experience.
• Associates Degree in Business Management or Communication preferred.
• Ability to type quickly and accurately.
• Communication skills.
• Computer skills with Microsoft programs.
• Data entry experience.
• Detail oriented.
• Experience in an administrative role.
• Experience prioritizing and coordinating schedules.
• Experience working in a fast-paced environment.
• File management.
• Self-motivated.

Compensation Factors

Compensation factors which may affect starting pay within this range may include skills, education, experience, geography, and other qualifications of the successful candidate.

Benefits

• The Company offers the following benefits for full-time positions, subject to applicable eligibility requirements, as may be in effect from time to time:
• Medical benefit
• Dental benefit
• Vision benefit
• 401(k) retirement plan
• Life insurance
• Short-term and long-term disability coverage
• Paid time off commensurate with tenure (includes vacation and sick time)
• Six weeks of paid maternity leave along with two weeks of paid parental leave
• Six paid holidays annually

Education

• Associates: Business Administration/Management
• Associates: Business Communications
• GED (Required)
• High School (Required)

Work Experience

• Business Administration
• Clerical/Administrative
• Communications

Job Opening ID

J.B. Hunt Transport, Inc. Job Opening ID 00632918 Sr Administrative Assistant (Open)