Sr. Accounts Payable Representative

About the role

DISCOVER In this role, you will help ensure the accuracy, efficiency, and reliability of our accounts payable operations. You will play an important role in maintaining strong vendor relationships, supporting internal teams, and making sure invoices and payments are processed correctly and on time. As a senior team member, you will go beyond transactional processing. You will analyze discrepancies, troubleshoot issues, and collaborate across departments to resolve complex payment and vendor-related challenges. Your ability to make sound judgments and communicate clearly will help keep processes moving efficiently. This is a fast-paced, high-volume environment where organization and prioritization are essential. You will manage multiple priorities, support weekly payment cycles, and help maintain compliance with internal controls while meeting service level expectations. You will also contribute to key administrative and support functions, including vendor maintenance, employee expense support, and ongoing process guidance. This work helps both internal team members and external partners navigate accounts payable processes effectively.

Responsibilities

• Manage end-to-end invoice processing, including verification, coding, approvals, and posting, while maintaining accuracy and ensuring invoices are paid on time to enhance vendor discounts and maintain compliance.
• Analyze discrepancies and drive resolution, investigating receiving issues, price variances, and vendor account discrepancies, partnering with internal teams and vendors to troubleshoot issues, gather the right information, and move work forward.
• Respond to vendor inquiries, collaborate across teams, and explain issues and next steps in a way that is clear, actionable, and easy for stakeholders to understand.
• Make informed decisions on invoice approvals, discrepancies, and payment timing, knowing when to take action independently and when escalation is needed.
• Maintain vendor aging, goods received not invoiced, and purchase order related items, ensuring issues are identified, investigated, and resolved within service level expectations.
• Support employee expenses, vendor maintenance, payment method updates, and administrative activities related to credit cards and third-party AP tools, stepping into these responsibilities quickly as a senior team member.

Requirements

5+ years of accounts payable or accounting experience, preferably in a high-volume manufacturing environment
Strong understanding of accounts payable processes, invoice workflows, and vendor management
Working knowledge of accounting principles; a degree is not required, but accounting knowledge is essential
Intermediate Excel skills and proficiency with Microsoft Office tools
Experience with accounting systems; Navision experience preferred and familiarity with OCR tools is a plus
Strong analytical and problem-solving skills, with the ability to investigate and resolve discrepancies
Excellent written and verbal communication skills, especially in a high-volume email environment
Proven ability to multitask, prioritize, and stay organized in a fast-paced environment
Strong customer service approach with the ability to remain professional and solution oriented
Sound judgment and decision making skills when handling financial processes
Ability to work effectively in a hybrid environment with regular in-office presence