Sr. Accounts Payable Analyst (Remote)

About the role

We are looking for a Accounts Payable Senior Analyst to support Stanford Health Care's accounts payable operations and systems. The perfect candidate for this role is someone that has experience leading a team of AP Analysts and has the ability to institute AP best practices.

Responsibilities

• Track vendor statement analysis and bring visibility to recurring payment issues
• Lead and train other AP Analysts on efficient vendor reconciliation practices
• Act as the main contact for escalations or complicated payment issues
• Consolidate business needs from AP Analysts, Processors, Purchasing, Receiving, or any other SHC business teams and bring recommendations to AP leadership group
• Perform weekly/monthly assessment of vendor reconciliation status
• Provide recommendations on payments / system related improvements for invoicing, including OCR solution for invoice processing and host-2-host (H2H) payment integration with bank partners
• Facilitate report development needs to improve Accounts Payable processing performance and research needs
• Partner with internal technical teams and business partners to drive automation and efficiencies in the P2P process
• Work cross-functionally with SHC Finance, Sourcing, Purchasing, MDM, and Technical teams
• Perform other duties and ad hoc projects as assigned, such as analysis of supplier statement of account reconciliations
• Manage the full accounts payable cycle from receipt of invoices to payment
• Uphold and drive SHC Purchasing/Payment policies and procedures
• Educate both suppliers and internal business areas on requirements to improve invoice and payment processing
• Responsible for IRS 1099 compliance and reporting associated with their respective vendor portfolio
• Manage vendor relations and build effective partnerships
• Collaborate with suppliers and resolve all issues for portfolio
• Monitor all invoices and accounting issues, resolve any escalated issues for same
• Analyze processes, recommend improvements for same and manage all internal controls on documents
• Facilitate vendor payment reconciliation monthly and serve as subject matter expert for various account payable functions

Requirements

• Bachelor's degree in a work-related field/discipline from an accredited college or university
• Four (4) years of progressively responsible and directly related work experience as a team leader, supervisor, or manager (Accounting, Accounts Payable, GL, Procure-to-Pay, or any other Finance related area)
• Lawson ERP experience is a plus

Qualifications

• Understanding of SOX and Tax compliance for Supplier Invoices and Payments
• Develop and train other AP Analysts on the tools and processes to perform for root causing and resolving payment issues
• Innovation - a desire to continuously improve systems and workflows
• Curiosity and passion - our team members ask probing questions, challenge the status quo, make changes to improve processes, and have fun while doing it; having a positive attitude and never settling for “good enough” are key
• Relationship builder - ability to cultivate strong cross functional relationships and communicate effectively with team members and business partners
• Adaptable - comfortable in an ambiguous, fast changing environment
• Systems savvy - comfortable learning and implementing new systems; advanced skills in Excel, Google Sheets, and other systems to analyze large data sets and automate manual tasks; experience implementing an OCR system to capture invoices is a strong plus; experience with Lawson and/or ERP systems is a plus
• Vendor management - ability to manage vendor account and identify areas of opportunity to streamline and automate the Accounts Payable process
• Accurate and detail oriented
• Ability to work under pressure; accountable for payments associated with the respective or assigned vendor grouping
• Excellent interpersonal and customer service skills necessary to articulate policies, requirements, and recommendations clearly in a respectful manner
• Proficient with Excel, Power Point, Word, and other office software tools
• Communicate effectively both verbally and in writing
• Knowledge of accounts payable terminology and methods
• Knowledge of basic mathematics
• Knowledge of computer systems and software used in functional area
• Data entry and keyboarding skills

Skills

• Data entry and keyboarding skills

Benefits

Base Pay Scale: Generally starting at $39.71 - $51.62 per hour