Sr. Accounting Analyst

About the role

Provides bookkeeping, administrative secretarial support, and financial processing for the Information Technology Department, including processing purchases, personnel documents, travel arrangements, and assisting with accounting, budgeting, and reporting.

Responsibilities

• Processes purchase and personnel documents
• Reconciles cost centers
• Provides bookkeeping and administrative secretarial support to the Information Technology Department
• Processes complex purchase requisitions and corresponding payments
• Monitors list of warranty and maintenance agreements for hardware, software, and services
• Assists with acquiring renewal quotes from vendors and with processing renewal orders
• Reviews and corrects requisitions, delegated orders, vouchers, and other documents as requested by supervisor or Sr. Director prior to submission for purchase or payment
• Assists Manager, IT Business Operations, with department accounting, budgeting, and reconciliations
• Monitors expenditures (including HEAF, payroll, work study); resolves financial problems; and creates related reports
• Processes personnel forms
• Reviews time reporting entries and reports
• Tracks leave
• Reconciles payroll reports with time reporting for biweekly employees
• Coordinates travel arrangements for department staff
• Processes travel requests and vouchers
• Serves as travel card custodian for the department
• Prepares monthly travel card reconciliation log
• Maintains associated electronic and paper files
• Provides work leadership to clerical staff and student workers in the absence of supervisor
• Assists with onboarding new student employees for the department
• Provides customer service support for department, and backs up switchboard
• Assists senior director and supervisor with special projects, events, and reports
• Provides general administrative support and information to department employees
• Performs other job-related duties as assigned

Requirements

Semester hours of college coursework and (3) years bookkeeping or clerical experience, or equivalent combination of education and related experience.

Skills

• Knowledge of general accounting and/or bookkeeping procedures, preferably with a state agency and/or higher education institution
• Excellent oral and written communication skills

Schedule

Full-Time, Staff