Sr Academic Personnel Specialist

Position Summary

Under the general direction of the Vice Provost for Faculty Affairs or designee, the Senior Academic Personnel Specialist provides high-level and diverse program support and coordination on multiple programs within the Office of Faculty Affairs.

About the Role

• Assist the Vice Provost or designee in the development and delivery of current and new programs related to the professional development and life cycle of the UMass Chan faculty member
• Represent the Office of Faculty Affairs as key resource for information and guidance sought by staff/faculty within the University
• Prepare materials for program or committee meetings, trainings, seminars, and conferences
• Collaborate with Committee Chairs as administrative officer in the governance of the UMass Chan campus, to include Governing bodies, Standing Committees, and other University Governance functions
• Prepare written official communications on behalf of the Vice Provost/Dean/Chancellor

Responsibilities

• Develop and implement administrative efficiencies and cost savings while adhering to UMass Chan's policies and guidelines
• Support the faculty life cycle processes to include tracking and maintaining deadlines, drafting appropriate pieces of communications, and engaging with key personnel to ensure timely submissions
• Aid in the development of new administrative processes and institutional guidelines
• Assist with the development of program schedules and communications for approval
• Supervise junior and/or volunteer staff

Requirements

• Bachelor’s degree in public health, healthcare administration, business administration, education or related field; or equivalent experience
• 5-7 years of work-related experience in academic/faculty administration
• Excellent oral and written interpersonal communications skills and the ability to work in groups
• Demonstrated ability to work appropriately with confidential information
• Strong computer application skills particularly with databases, PeopleSoft applications, familiarity with related Query reporting. Strong knowledge of Microsoft Office tools including MS Excel and MS Word

Qualifications

• Prior experience working in administration for an academic institution, specifically faculty administration
• Demonstrated experience working with spreadsheet and databased programs; working knowledge of data reporting