Sr. A/P Specialist

Role and Responsibilities

• Manage the full-cycle accounts payable process, including invoice coding, purchase order matching, approval routing, and timely payment processing while maintaining a high level of accuracy.
• Perform vendor statement reconciliations, resolve invoice discrepancies, and serve as the primary point of contact for vendor inquiries and payment issues.
• Prepare and execute weekly payment runs, including ACH, wire transfers, and check payments, while ensuring compliance with internal controls and payment terms.
• Support month-end and year-end close activities by reconciling AP subledger accounts, preparing accruals, and assisting with general ledger reconciliations.
• Maintain vendor master data, including new vendor setup, W-9 collection, tax documentation, and ongoing record maintenance.
• Collaborate with Procurement, Operations, Supply Chain, and Accounting to resolve purchasing, receiving, and invoice discrepancies while ensuring timely payment processing.
• Support internal and external audits by preparing schedules, documentation, and reconciliations while ensuring compliance with company policies and accounting standards.
• Identify opportunities to improve accounts payable processes, implement workflow efficiencies, and assist with ERP enhancements and automation initiatives.

Requirements

• Minimum 5 years of progressive Accounts Payable experience in a high-volume accounting environment.
• Strong understanding of full-cycle accounts payable, including purchase order matching, vendor reconciliations, payment processing, and month-end close.
• Experience supporting internal and external financial audits.
• Proficiency with ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar accounting software.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, filtering, and data analysis.
• Strong understanding of accounting principles, internal controls, and reconciliation processes.
• Excellent organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Experience working within manufacturing, consumer packaged goods (CPG), food, nutraceutical, dietary supplement, or distribution industries strongly preferred.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience with vendor onboarding and 1099 reporting.
• Experience with AP automation platforms such as Bill.com, Tipalti, Coupa, AvidXchange, or similar.
• Experience identifying and implementing process improvements or workflow automation.
• Familiarity with GAAP and financial compliance requirements.