Sponsorship Coordinator

About the role

We are looking for a Coordinator to support the successful delivery of sponsor programs for a dynamic portfolio of events in Boulder, Colorado. This contract-to-permanent position is ideal for an experienced, client-focused, detail-oriented individual who can balance sponsor relationships, event logistics, and cross-functional coordination with confidence. The person in this role will help bring branded experiences to life across live, hybrid, and digital formats while ensuring sponsors receive a high-quality experience from planning through execution.

Responsibilities

• Serve as the main point of contact for sponsors while coordinating with internal departments and outside partners to keep event deliverables on track.
• Collect and organize sponsor-provided materials, including branding assets and promotional content, to support event production and marketing needs.
• Partner with vendors to arrange printed materials and event collateral such as signage, badges, and branded giveaway items.
• Oversee schedules, budgets, and key milestones to ensure sponsor commitments are completed accurately and on time.
• Communicate sponsor terms and activation details clearly to stakeholders involved in event planning, sales, marketing, and operations.
• Manage several event initiatives at once, including independent ownership of smaller programs and collaboration on larger, high-visibility events.
• Execute sponsor-related opportunities across in-person, hybrid, and digital experiences to maximize visibility and engagement.
• Develop impactful branded elements, including graphics, signage, and experiential touchpoints that align with sponsor goals.
• Strengthen sponsor relationships through responsive service and thoughtful execution that supports long-term partnership growth.

Qualifications

• Demonstrated ability to stay organized and maintain accuracy while handling multiple deadlines in a fast-paced event environment.
• Strong verbal and written communication skills with the professionalism to work effectively with clients, vendors, and internal teams.
• Ability to work both independently and collaboratively while consistently delivering dependable, timely results.
• Experience supporting marketing-related activities such as event coordination, direct marketing efforts, email campaigns, or social media initiatives.
• Comfortable traveling to conferences and trade shows approximately 2 to 5 times per year.
• Able to remain active on-site for extended event days, including standing or walking for 12 or more hours as needed.