Sponsored Projects Financial Manager

Position Summary

The Sponsored Projects Financial Manager (SPFM) is a key partner in the financial and administrative management of externally funded projects from proposal development to closeout. This position is responsible for financial management of awards, provides strategic financial oversight of OIT's sponsored projects portfolio, ensures compliance with sponsor and institutional requirements, and supports principal investigators (PIs) and departments in effectively managing sponsored project resources. The position works closely with Business Affairs Office (BAO) grant accounting to prepare and monitor grant related accounting transactions.

Responsibilities

• Financial management of grants and sponsored projects, including ensuring compliance with Federal and State laws and regulations, the rules and regulations of funding agencies, the terms and conditions of grants/awards, as well as Oregon Tech policies and procedures.
• Preparation and submission of required financial reports and other progress and activity reports as required by sponsoring agencies.
• Works with BAO grant accounting to ensure that invoices are submitted in a timely fashion and that supporting documentation is accurate and properly recorded.
• Advises principal investigators, faculty and administrators on fiscal matters as they relate to grants and contracts; performing various analysis, developing special reports, as needed, and providing faculty training on grant budget development and management.
• Maintains accurate and complete financial and administrative documentation for sponsored projects and serves as a resource for accurate and complete information on grants and contracts cost preparation and post award administrative and financial support to principal investigators, project directors and sponsors.
• Reports to the Director for Sponsored Projects and Grants Administration, while working collaboratively to manage the cost preparation and post-award administration and management of grants.
• Works collaboratively with the University Development Office and the university Foundation to assist in development-funded projects.
• Through collaboration with the Assistant Director of the Business Affairs Office (BAO), ensures all grants/projects are set up in the University financial system according to the sponsor-approved budget guidelines, cost sharing companion accounts are established to segregate expenditures and that grant close-outs are performed in accordance with written University procedures.
• Maintains fiscal records and reports required for cost sharing to sponsors.

Minimum Qualifications

• Bachelor's degree in business, Accounting, Finance, Public Administration, or related field.
• Three years' experience in a business-related field, or financial management, accounting, grant, or sponsored projects administration.
• Ability to work in a complex environment where collaboration and teamwork are essential to success.
• Detail oriented with strong analytical, organizational, and problem-solving skills.
• Experience with preparing journal entries, posting from journals to general ledger, or preparing original general ledger entries.
• Experience reconciling accounts and financial transactions.
• Experience delivering training or guidance to non-financial audiences.
• Ability to work with minimal supervision.
• Ability to provide responsive, faculty-centered support and customer service.
• Ability to plan, prioritize tasks, and organize well to meet expected outcomes and deadlines.
• Thorough knowledge of and competency in the use of Microsoft Office Suite.
• Excellent verbal and written communications skills.
• Experience with Enterprise Resource Planning (ERP) systems (e.g., Ellucian Banner or similar higher education systems).
• Knowledge of or ability to understand Office of Management and Budget (OMB) circulars applicable to sponsored projects.
• Ability to regularly travel between the Klamath Falls and Portland-Metro campuses and to other locations for meetings, workshops, negotiations, trainings, and Oregon Tech sponsored programs functions.
• Ability to effectively and respectfully work, communicate, and collaborate in multicultural and inclusive settings.

Preferred Qualifications

• Master's Degree or CPA.
• Three years' accounting and/or financial management experience.
• Knowledge of SmartSheet.
• Knowledge of Uniform Guidance (2 CFR 200).
• Experience in higher education or research administration.

Salary: $65,400 – $69,500