Specialist, US Immigration

About the role

Act as a point person for foreign nationals and answer ongoing questions regarding travel, visa status, sponsorship requirements, implications of job changes, etc.

Review all applications and filings (both immigrant and nonimmigrant) for accuracy. Verify data, sign petitions, and prepare all other paperwork as necessary.

Follow up on all immigration issues and required paperwork with employees and external counsel.

Address inquiries and concerns from foreign nationals and internal stakeholders, providing guidance and resolution as needed.

Anticipate immigration issues and propose an action plan to minimize the impact on work authorization continuity.

Counsel recruiting staff regarding candidate work eligibility and initiate the filing process for those hired.

Offer strategic advice for onboarding employees with work authorization issues.

Provide guidance to ensure a smooth transition.

Lead presentations/information sessions for foreign nationals on timely immigration topics.

Create and maintain Public Access Files.

Maintain immigration SharePoint site; creating new content and updating outdated information.

Provide background information and data to leadership to help formulate immigration policies and practices.

Team with payroll to ensure proper tax reporting withholding in payroll system, explaining immigration status changes as required.

Ensure all visa information is updated and accurate in our systems. Track all information for metrics and reporting as necessary.

Responsibilities

Act as a point person for foreign nationals and answer ongoing questions regarding travel, visa status, sponsorship requirements, implications of job changes, etc.

Review all applications and filings (both immigrant and nonimmigrant) for accuracy. Verify data, sign petitions, and prepare all other paperwork as necessary.

Follow up on all immigration issues and required paperwork with employees and external counsel.

Address inquiries and concerns from foreign nationals and internal stakeholders, providing guidance and resolution as needed.

Anticipate immigration issues and propose an action plan to minimize the impact on work authorization continuity.

Counsel recruiting staff regarding candidate work eligibility and initiate the filing process for those hired.

Offer strategic advice for onboarding employees with work authorization issues.

Provide guidance to ensure a smooth transition.

Lead presentations/information sessions for foreign nationals on timely immigration topics.

Create and maintain Public Access Files.

Maintain immigration SharePoint site; creating new content and updating outdated information.

Provide background information and data to leadership to help formulate immigration policies and practices.

Team with payroll to ensure proper tax reporting withholding in payroll system, explaining immigration status changes as required.

Ensure all visa information is updated and accurate in our systems. Track all information for metrics and reporting as necessary.

Requirements

Bachelor’s degree or an equivalent combination of education, training and experience is required.

Minimum of 3 years of experience preparing and submitting nonimmigrant visa petitions (specifically, H-1B, L-1, TN and E-3) and green card applications.

Working knowledge of U.S. immigration regulations.

Knowledge of F-1 student visas and Optional Practical Training.

Meticulous attention to detail necessary.

Highly motivated; self-starter and ability to work in a fast paced environment.

Strong organizational and communication skills.

Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information.

Outstanding written and verbal communication skills are required.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).

Qualifications

None specified.

Skills

Strong attention to detail.

Ability to work independently and as part of a team.

Strong organizational and communication skills.

Ability to meet deadlines and prioritize tasks.

Highly motivated and self-starter.

Strong proficiency in Microsoft Office Suite.

Benefits

This role follows a hybrid model, requiring in-office presence at least 2 days per week.

In Boston, the good-faith, reasonable annualized full-time salary range for this role is between $67,000 - $80,500.

An annual discretionary performance bonus is offered.

This role may also be eligible for other elements of discretionary compensation.

The company contributes 4.5% to the 401(k) plan, which increases after 3 years of service and is 100% vested upon start date.

Bain pays 100% individual employee premiums for medical, dental and vision programs, offering one of the most comprehensive medical plans for employees without impacting your paycheck.

Generous paid time off, including parental leave, sick leave and paid holidays.

Fully vested 401(k) company contribution.

Paid Life and Long-Term Disability insurance.

Annual fitness reimbursements.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.