Specialist, Student Activity Accounting

Flexible Work Arrangement: Majority/Primarily On-site. Employee performs the majority of job duties on-site, but may occasionally work remotely.

Locations: Orlando, FL 32825 - East Campus, Orlando, FL 32811 - West Campus

About the Role

Provides accounting, auditing, and financial analysis relating to campus-based Student Activity programs. Responsible for a broad range of financial and administrative support duties for the Student Development Department.

Responsibilities

• Maintains financial records including documentation of receipts, disbursements, and revenue for Student Development activities, programs, events, and general operations.
• Generates financial reports required by the department, college, grant-funding agencies, and other external clients.
• Performs student activity budget administration, analyzes student activity program proposals and budget revisions, and assists Coordinator, Student Development.
• Monitors student activity funds for compliance with State and College policies; approves payments of compliant expenditures.
• Reviews student activity travel paperwork to ensure compliance with college policies and procedures, Financial Services Guidelines, and Grants Department Guidelines.
• Reconciles purchase charges made to the Student Activity budget; ensures compliance with Procurement Guidelines, Financial Services Guidelines, and Grants Department Guidelines.
• Acts as a liaison for the Procurement and Accounts Payable Offices to ensure appropriate processing of contracts, purchases, and payments to vendors.
• Works with Procurement Office to obtain vendor quotes per Procurement guidelines.
• Serves as the P-Card Coordinator for Student Development department under the Valencia Procurement Card Program; determines proper account codes, verifies funds availability, and prepares budget transfers as necessary.
• Attends Student Development Budget meetings and plans and organizes Student Development trainings as appropriate.
• Performs other duties as assigned.

Requirements

• High school diploma or general education degree (GED).

Preferred Qualifications

• Associate’s degree from a regionally accredited institution with an emphasis in accounting and business.
• Experience working with budgets, bookkeeping, and/or financial records.

Skills

• Knowledge of computerized accounting practices and procedures, college procedures, and auditing practices.
• Knowledge of Florida College Student Activity budgeting and funding guidelines and processes.
• Skill in PC and Microsoft Office Suite (Word, Excel, Access, PowerPoint).
• Skill in communicating effectively, orally and in writing.
• Ability to accurately and thoroughly communicate using logic and clarity of thought.
• Ability to follow complex directions, handle multiple priorities, solve problems, plan independently, initiate and complete assignments, and make independent accounting decisions.
• Ability to maintain good working relationships with college staff and outside agencies.

Working Conditions

• Primarily operates in a professional office environment.
• Routinely operates standard office equipment including computers, keyboards, phones, photocopiers, printers, scanners, filing cabinets, and fax machines.
• Noise level in the work environment is usually quiet to moderate.
• Physical competencies include frequently remaining stationary, moving, reaching, positioning self, and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds.
• Frequently communicates, discerns, and exchanges information; detects and perceives objects up close and at a distance; ability to adjust focus.
• Cognitive abilities include using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem-solving, and decision-making.

Pay

$38,654 per year

Schedule

Monday – Friday from 8:00 am – 5:00 pm (hours subject to change based on business needs).