Specialist - Research Support

Responsibilities

• Captures and submits documents for manuscripts, abstracts, and presentations.
• Prepares presentations including posters, PowerPoint, and other printed material.
• Maintains accurate, up-to-date calendars for Investigators and schedules any required business travel.
• Processes travel expense paperwork for Investigators in a timely and accurate manner.
• Routinely reviews schedules to anticipate and resolve potential scheduling conflicts.
• Maintains and tracks Paid Time Off and Continuing Medical Education credits.
• Schedules all meetings and conference calls, and coordinates catering when necessary.
• Performs advanced secretarial duties such as transcription, typing, operating computers, copying, faxing, emailing, and scanning documents.
• Is proficient with office automation products (Microsoft Word, Excel, PowerPoint, and Ref Works) or related office equipment.
• Affords assistance with new login requests, processing payment authorizations, ordering materials, scheduling meetings & interviews, and catering.
• Provides status updates on ongoing projects as assigned.
• Maintains departmental correspondence by composing and typing routine correspondence, reviewing draft and finished documents for accuracy.
• Writes new policies and procedures as needed.
• Maintains effective communication with all levels of professionals including physicians, research coordinators, research specialists, managers, hospital administration, sponsors, and their representatives.
• Screens calls, incoming mail, publications, and other correspondence.
• Credentialing and maintaining licenses for the Clinical Investigators and maintaining records of department activities and administrative expenses.

Requirements

• Associates or 4 Years related experience
• Bachelor's degree preferred
• 5 years administrative experience