Research Support Specialist

Job Summary

The Research Support Specialist plays a critical role in supporting litigation and market research projects by ensuring the accuracy, quality, and presentation of client-facing deliverables. This position is responsible for proofreading, formatting, and finalizing complex documents, while also providing administrative and operational support to the research team.

This is a hybrid position requiring 2-3 days of in-office work.

Requirements

• ESSENTIAL DUTIES & RESPONSIBILITIES:
  • Document Preparation & Quality Assurance
  • Prepare, proofread, and format reports, presentations, exhibits, and related materials to ensure accuracy, clarity, and consistency.
  • Review content for grammar, formatting, and substantive accuracy, ensuring all deliverables meet professional and litigation-ready standards.
  • Verify citations, footnotes, and cross-references for completeness and accuracy across all materials.
  • Apply advanced formatting techniques to complex documents, including use of styles, numbering, tables of contents, and tracked revisions.
• Research Support
• Conduct background research on survey methodologies, litigation-related topics, and other subject matter to support client deliverables.
• Aid team members in compiling and organizing research materials for projects.
• Project & Team Support
• Manage multiple assignments simultaneously in a fast-paced, deadline-driven environment.
• Collaborate effectively with internal teams, clients, and vendors.
• Take ownership of assigned tasks and proactively identify opportunities to improve efficiency and document quality.
• Perform additional duties and special projects as assigned.
• Administrative & Operational Support
• Provide administrative support to the research team, including calendar coordination, travel arrangements, and expense reporting.
• Support office operations such as coordinating shipments, managing supplies, liaising with vendors, and assisting with facilities-related needs.
• Cook up meetings and events, including scheduling, logistics, materials preparation, and on-site support.

Skills & Experience

• Bachelor’s degree required, or equivalent combination of education and relevant experience
• 3+ years of professional experience in a legal, professional services, or research environment
• Demonstrated experience working with complex, document-heavy deliverables
• Advanced proficiency in Microsoft Office 365 particularly Word with advanced formatting of long documents (styles, footnotes, tables of contents, line numbering, track changes); Excel using structured data formatting and table creation; and PowerPoint with production of polished, client-ready presentations
• Exceptional attention to detail, with strong proofreading and editing capabilities
• Strong organizational and time management skills, with ability to manage multiple priorities independently
• Excellent written and verbal communication skills

Preferred Experience

• Working with legal or litigation-related documents
• Familiarity with citations, footnotes, and legal-style cross-referencing
• Prior experience in a law firm or professional services environment
• Experience providing administrative or operational support within a team setting

LOCATION

This position is hybrid and supports east to west coast time zones

Our Employer Value Proposition

• A competitive compensation package with 401K match
• Flexible PTO and 12 paid holidays
• Robust Health & Welfare Benefits including medical, dental, vision, HSA, short term disability, long term disability, and life insurance, all with generous company contributions
• Career development programs supported through an integrated Learning Platform
• Talent Identification Program to recognize and reward our high performing, high potential team members through career growth opportunities and unique development experiences

IMS Legal Services is an equal opportunity employer that is committed to inclusion and diversity.