Specialist/Paralegal, Ethics & Compliance

About the Role

As a key member of our Ethics & Compliance (E&C) team, this role collaborates closely with and supports E&C's attorneys to ensure seamless client service and administration of WBD’s ethics and compliance program through the implementation and management of policies, procedures, trainings, and workflows. This role will be a vital member of the E&C team, helping to develop and administer a best-in-class ethics and compliance program at the Company.

Responsibilities

• Providing administrative support and assistance to the E&C team including:
  • Preparing first drafts of policies, procedures, and training documents.
  • Legal/regulatory research, as needed.
  • Maintaining and updating trackers, summary tables, and reports.
• Managing and maintaining an efficient, current, and centralized filing system via dedicated internal Team site, such as SharePoint.
• Following up on the status of policy, training, guidance, and other documentation, including coordination of pre-launch testing and review vetting (e.g., Code of Ethics and all related E&C policies and training/awareness materials).
• Maintaining and updating trackers, summary tables, and reports.
• Managing 3rd party due diligence documentation and workflows, including preliminary substantive review of due diligence reports to identify and analyze adverse findings and their potential risk.
• Performing daily monitoring, compliance tracking, and analysis of multiple mandatory program elements, including the Ethics Hotline, Conflicts of Interest and Gifts/Entertainment/Hospitality trackers, sanctions screening ongoing monitoring alerts, and Code of Ethics training metrics.
• Monitoring and liaising with internal and external platform providers regarding functionality and system configuration of platforms.
• Coordinating with E&C attorneys and P&C to help determine targeted employee populations for E&C trainings based on defined specifications.
• Running reports on various E&C platforms to analyze and validate E&C training and internal investigation requirements.
• Developing process and knowledge/training documents and assisting in implementing process and training/awareness improvements for compliance monitoring.
• Analyzing, interpreting, and communicating compliance monitoring impacts based on requested changes to audience or system functionality (e.g., analytics around worker populations who require specialized targeted training outside of the Company-hosted environment and identification of workaround platform to ensure such populations receive required training).
• Researching, responding, and resolving E&C mailbox inquiries daily by using a strategic mindset to compile the facts and circumstances to categorize and analyze the issue, attendant risk, and possible resolution/remediation/risk mitigation.
• Providing support with data gathering and analysis during internal audits and other inquiries.

Requirements

• 3-7 years of experience with legal and/or ethics and compliance administration and/or analysis.
• BA/BS degree required.
• Motivated, diligent, proactive, and easily adaptable to change. Demonstrates initiative, common sense, and ability to work independently.
• Good communication and interpersonal skills.
• Detail-oriented.
• Excellent written and spoken English; additional written and spoken language proficiency a plus.
• Proficiency in Microsoft Office and other standard E&C-related platforms (e.g., SharePoint, Onspring, Smartsheet).
• Project management experience a plus.

Pay

Base pay range: $46,956.00 - $87,204.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards.

Benefits

• Health insurance coverage.
• Employee wellness program.
• Life and disability insurance.
• Retirement savings plan.
• Paid holidays, sick time, and vacation.