Specialist, LMS & Employee Onboarding

New hires

We are building a culture grounded in exploration, ownership, grit, respect, innovation, and the belief that we go farther when we go together. Our mission, "Equipping the Scout in All of Us," applies not only to the vehicles we build, but to the people, systems, and experiences we create inside our company every day.

• Coordinate Day 1 onboarding logistics for new hires at Blythewood and Columbia Office.
• Facilitate New Hire Orientation and ensure the experience is organized, welcoming, consistent, and aligned to Scout culture and values.
• Partner with the Enterprise L&D Onboarding Specialist on onboarding structure, materials, content updates, and experience improvements.
• Maintain onboarding LMS assignments, completion tracking, and related records.
• Carefully coordinate required compliance training and ensure completion is accurately tracked.
• Partner with Talent Acquisition on preboarding activities and handoffs.
• Administer employment eligibility verification processes, including Form I-9 administration, document review, E-Verify case management, reverification activities, recordkeeping, escalation, audit readiness, and compliance support within established federal employment eligibility requirements and Scout processes.
• Partner with HR, IT, Security, Facilities, EHS, and other stakeholders to support onboarding readiness.
• Support coordination of badging, access, equipment, and other Day 1 requirements through appropriate stakeholder groups.
• Support onboarding surveys, completion metrics, 30/60/90-day touchpoints, and continuous improvement opportunities.
• Conduct onboarding record audits to help ensure required activities, training, and records are completed and retained.

Training Compliance, Records, and Audit Support

Maintain accurate training records and support training record retention requirements.

• Partner on training compliance reporting, transcript and attendance audits, regulatory training reporting, and audit requests.
• Support quarterly compliance reviews and audit preparation in partnership with HR, Compliance, Quality, EHS, Legal, Labor Relations, and business stakeholders.
• Help ensure learning data is clean, complete, timely, and usable for decision-making.
• Support training completion validation for employee, manager, compliance, and business reporting needs.
• Escalate unusual circumstances, data concerns, or compliance questions to the appropriate HR, Legal, Compliance, or L&D leader.

Learning Operations and Reporting

Maintain onboarding completion reporting, LMS utilization metrics, learning participation reporting, and training record retention processes.

• Partner on developing new hire onboarding effectiveness metrics, survey analysis, and practical recommendations.
• Support monthly leadership dashboards and other reporting needs as requested.
• Help maintain calendars, rosters, communications, learner materials, attendance records, and other operational components of learning programs.
• Support learning logistics for required HR programming, enterprise initiatives, commercial operations events, and plant-based learning needs.
• Identify process gaps, recurring learner issues, reporting inconsistencies, or operational friction points and recommend practical improvements.