Specialist III, Business Services

PURPOSE AND SCOPE

The Specialist III, Business Services supports other staff by performing task oriented duties while providing clerical, analytical, administrative, and/or operational support under general supervision. Assists with majority of Business Office operations as it pertains to college monies including purchase cards. May have full accountability for billing and reconciliation of iStar financial functions.

Essential Job Functions

• Forecasts required budgets/cash/operating funds for operation
• Supervise part time personnel assigned to operation; direct and coordinate work assignments relative to operation within department
• Report, review, research and reconcile functions for daily student receivable deposits, operating funds, cash boxes, petty cash, and student account status
• Has full accountability for billing and reconciliation of iStar financial functions
• Maintains spreadsheets detailing the funds transferred in and out of the responsible account
• Implements and manages processes assigned to the department ensuring prompt problem identification and resolution including, NSF checks, facility usage billing, catering chargeback, direct pays, credit card applications and declining balance cards
• Receives checks sent from Accounts Payable in locked bags and reviews each check and makes note of who requested it
• Contacts vendors to obtain W-9 information, copies of invoices as necessary
• Runs reports to view all outstanding purchase orders that need to be closed out before year-end; emails each requester a list of their outstanding PO’s; updates the lists and sends a minimum of 3 notices
• Audits purchase card transactions daily and resolves issues with cardholders
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
• Sets