Specialist III, Business Services

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect, and accountability to LSC students and employees is essential.

About the Role

Lone Star College-Houston North Greenspoint is a state-of-the-art, full-service location designed to serve the greater Greenspoint area. The facility offers a selection of day, evening, and weekend credit courses, including university-transfer courses, certificates, computer/office skills, and developmental studies.

The Specialist III, Business Services supports other staff by performing task-oriented duties while providing clerical, analytical, administrative, and/or operational support under general supervision. Assists with the majority of Business Office operations as it pertains to college monies, including purchase cards. May have full accountability for billing and reconciliation of iStar financial functions. Responsible for work carried out by others and reviews the overall quality of the department's work product.

Responsibilities

• Forecasts required budgets/cash/operating funds for operation
• May supervise part-time personnel assigned to operation; may direct and coordinate work assignments relative to operation within department
• May report, review, research, and reconcile functions for daily student receivable deposits, operating funds, cash boxes, petty cash, and student account status
• May have full accountability for billing and reconciliation of iStar financial functions
• Maintains spreadsheets detailing the funds transferred in and out of the responsible account
• Implements and manages processes assigned to the department ensuring prompt problem identification and resolution, including NSF checks, facility usage billing, catering chargeback, direct pays, credit card applications, and declining balance cards
• Receives checks sent from Accounts Payable in locked bags and reviews each check, making note of who requested it
• Contacts vendors to obtain W-9 information and copies of invoices as necessary
• Runs reports to view all outstanding purchase orders that need to be closed out before year-end; emails each requester a list of their outstanding POs; updates the lists and sends a minimum of 3 notices
• May audit purchase card transactions daily and resolves issues with cardholders
• Trains staff as necessary with iStar, accounts payable processes, and purchasing process
• Sets up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration, and staff from both the campus and satellite centers
• Submits void and re-issue forms for checks that need to be voided/stopped/re-issued to System Office
• Responsible for other reasonable, related duties as assigned

Requirements

• Requires detailed analytical skills and a high level of accounting skills and knowledge
• Proficiency in the use of a personal computer workstation with standard software applications
• Excellent interpersonal and organizational skills to interact with subordinates and direct/coach work efforts
• Excellent interpersonal relationship and communication skills
• Ability to organize functions to ensure compliance with deadlines and regulatory requirements
• Ability to transfer knowledge to subordinates and higher authorities
• Ability to determine the approach for doing the work
• Ability to work in an environment that may have unpredicted requirements or demands
• Ability to follow specific procedures that may result in interaction with co-workers, citizens, or other individuals
• Ability to work in a responsive environment where co-workers or citizens bring problems to incumbent for resolution; ability to determine the problem and create an individual solution
• Ability to prepare and/or process purchase orders
• Ability to make recommendations that impact the budget

Qualifications

• High school diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience

Preferred: Associate degree or higher

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule & Conditions

• Equipment used includes PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment
• Internal and external contacts as needed to carry out the functions of the position
• Work performed in a climate-controlled office with minimal exposure to safety hazards
• Ability to travel up to 50% of the time within the LSC System and/or out of state with some overnight stays to support recruiting events in the spring and fall semesters

Pay

Hiring salary range is $33,540-$38,571. Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education.

Benefits

By joining Lone Star College, you will enjoy a supportive, collegial work environment and excellent work/life balance. Benefits include:

• A full comprehensive and competitive benefits package
• A generous number of paid holidays and vacation days
• Wellness programs
• Tuition waiver
• Professional development opportunities