Specialist, Contracts Administration

About the role

Under the direction of the Manager, Legal Operations, the Contracts Administration Specialist will work closely with attorneys, the legal systems team, interdepartmental business teams, and vendors to provide legal, administrative, and related support integral to the organization's legal operations. This individual will serve as a subject matter expert and ensure the management and execution of agreements critical to our business functions, including reviewing and drafting contracts while safeguarding our organization’s interests.

Responsibilities

• Oversee the lifecycle of contracts from initiation to closeout.
• Manage and facilitate the review and execution of vendor documents between vendors, attorneys, and internal business teams.
• Track and manage progress, deadlines, and contract status to ensure timely execution.
• Within 90 days of employment, become the subject matter expert on the contracts systems, including supporting the training of attorneys and other business team members.
• Evaluate the effectiveness of system processes, workflows, and reports, and make recommendations to enhance and streamline operations.
• Collaborate with the Legal Systems team to improve Salesforce and DocuSign CLM for vendor contracts.
• Work with leadership to identify and problem-solve contracting issues.
• Manage files and documents related to pending and executed contracts through the contract management system.
• Provide information and support to vendors and business teams regarding related contracts, processes, and status updates.
• Prepare and finalize contracts for electronic signature via DocuSign, ensuring accuracy and timely execution.
• Establish and maintain relationships with vendors, conduct vendor assessments, and facilitate contract negotiations.
• Review, draft, and redline contracts including NDAs, SOWs, and MSAs.
• Assist cross-functional team members from all levels, including leadership, business teams, Legal Systems, and IT teams to facilitate contract negotiations and resolve issues effectively.
• Support the Legal department on various projects and tasks as needed.

Qualifications

• Bachelor’s Degree from an accredited college in a related field. In lieu of a degree, 5+ years of experience is required or the equivalent combination of education and experience.
• Extensive knowledge of Microsoft Office suite, Adobe Acrobat, and similar software applications.
• Experience in preparing and drafting legal contracts.
• Basic understanding of or familiarity with corporate entities and partnership terminology and structure.
• Ability and willingness to work in person in Irvine, CA.

Preferred Qualifications

• Proficiency with Salesforce, DocuSign e-signature, DocuSign CLM (or similar contract lifecycle management system), Box, and Smartsheet.
• Understanding of contract law, including key terms and legal implications.
• Knowledge of industry-specific regulations relevant to vendor contracts.

Skills

• Excellent interpersonal, oral, and written communication skills.
• Detail-oriented, organized, process-focused, proactive, and customer service-focused.
• Strong attention to detail, capable of assisting with contract reviews to spot inconsistencies, errors, or potential risks.
• Capable of maintaining discretion when handling sensitive contract terms and legal matters.
• Ability to draw conclusions and make independent decisions with limited information.
• Ability to respond professionally and appropriately to common inquiries from internal team members and vendors.
• Manages multiple tasks and projects effectively in a high-volume environment, consistently delivering high-quality work without compromise.
• Self-motivated, reliable individual capable of working independently as well as part of a team.
• Adaptable to new responsibilities.

Benefits

• Medical, dental, and vision insurance
• Paid time off
• Tuition reimbursement
• 401K
• Paid time to volunteer in your local community

Pay

$38.30–$53.70 per hour