Specialist (226 Days) Bond Funded

Responsibilities

• Reviews construction payment application packages ensuring the various requirements for architects, general contractors, and professional services have all been satisfied before payment is issued
• Assists in maintaining the monthly uninvoiced receipts reports for all departments utilizing construction funding ensuring these items are cleared on a monthly basis before month-end close
• Accurately processes various types of accounts payable transactions including data entry of vendor invoices utilizing the Oracle and Laserfiche systems
• Reviews construction contracts ensuring the correct amount of retainage is withheld on each construction project to ensure contract compliance
• Tracks the payment of invoices ensuring compliance with the Prompt Payment Act
• Reviews construction pay applications to ensure that project contingency funding is only being applied to items identified as legitimate construction contingency expenses
• Reviews Furniture, Fixtures and Equipment pay applications ensuring there is a direct match between the descriptions on the invoices and the PO data before payments are made
• Assists in construction audits ensuring that all related construction documentation is adequately maintained
• Facilitates workshops and ongoing training for District staff regarding accounts payable processes and procedures
• Maintains financial information, files and records, both manual and electronic (e.g., invoices, payment requests, expense reports, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
• Utilizes excellent customer service skills to research and respond to internal and external accounts payable inquiries in a timely manner
• Researches and clears transactions from the invoice on hold and un-invoiced receipts report by established deadlines
• Monitors and reconciles vendor statements and other financial data for the purposes of maintaining accurate account balances and ensuring compliance with established accounting practices
• Reviews and approves check requisitions on a daily basis according to District policy
• Audits and approves expense reimbursement requests and travel advances according to District policy

Qualifications

• High School Diploma or GED required
• Associate's Degree from an accredited university preferred in finance, accounting or business administration
• 3-5 years of direct experience
• Knowledge of generally accepted accounting and bookkeeping practices and integrated computerized systems dealing with accounting and/or bookkeeping, purchasing and receiving activities and processes

Skills

• Ability to perform basic math, including calculation using fractions, percents, and/or ratios
• Ability to read a variety of manuals, write documents following prescribed formats, and/or present information to others
• Ability to understand complex, multi-step written and oral instructions
• Ability to operate standard office equipment including pertinent software applications
• Ability to prepare and maintain accurate records
• Ability to perform accounting procedures
• Flexibility to work with others in a variety of circumstances
• Ability to work with data utilizing defined but different processes
• Ability to operate equipment using defined methods
• Ability to work with a wide diversity of individuals
• Ability to work with a variety of data
• Ability to utilize job-related equipment
• Ability to problem solve to identify issues and create action plans

Pay

Minimum Salary: $51,492.00; Median Salary: $60,577.00

Schedule

Full-time