Special Projects Manager (CA Candidate Pool)
About the role
The Special Projects Manager plays a crucial role in supporting the Dean of Operations, driving operational excellence, and managing various projects and events. This position requires strong project management, event planning, and administrative skills.
Responsibilities
Develop and implement the strategy and implementation plan for school-wide projects.
Support the planning and execution of school-wide culture initiatives and test logistics.
Plan, organize, and execute preparations and day-of logistics for school events, meetings, and activities.
Support the Office Manager in ensuring the main office is welcoming, professional, clean, and organized.
Greet visitors, respond to public inquiries, answer phones and emails, take messages, send robocalls/robotexts, maintain school apps, and assist faculty with inquiries.
Manage relationships with service providers and vendors, coordinate team member onboarding and offboarding, and provide coverage for the Office Manager.
Communicate effectively with students, families, and colleagues, draft professional communications, participate in department meetings, and engage in professional development.
Co-design, support, and continuously improve school-wide daily systems to meet organization-wide standards for operational excellence.
Work with the school leadership team to ensure timely completion of government, authorizer, and compliance reports.
Liaise with the Data/Information Team and Technology Team to support student and faculty technology systems.
Coordinate with the Finance team to manage and support school financial systems.
Create knowledge management systems and maintain key organizational documents.
Participate in necessary school wide duties for the safe and effective functioning of the school.
Execute recruitment systems to track interest and applications from prospective families.
Research community events and coordinate involvement from Summit faculty members, develop marketing materials, and execute outreach and follow-up with prospective families.
Organize parent and student ambassadors to support recruitment, lead initiatives to generate awareness in local communities, and manage parent events.
Translate communications for our prospective and current families.
Support collection and analysis of data to determine effectiveness of initiatives and drive continuous improvement.
Execute registration and enrollment for new families, re-enrollment for returning families, and ensure all forms are completed by the first day of school.
Plan and execute enrollment events such as registration days.
Generate awareness and engagement from prospective families and organizations in local communities, build and deepen relationships with nearby neighborhood schools and local community organizations, and manage programs to generate and promote referrals among families.
Manage parent volunteer program, parent ambassador program, and/or other local parent groups, identify and recruit parent leaders for advocacy, and coordinate important parent meetings and household communication.
Translate communications for our current families and coordinate parent engagement for charter renewal initiatives and support engagement with key stakeholders.
Requirements
Bachelor’s Degree is preferred.
Prior Community Engagement, Operations, Project Management, and/or School or Office Experience is strongly preferred.
Fluency in English and Spanish is strongly preferred.
Proficiency in Google Platforms, including Google Drive, Google Sheets, Google Docs, and Google Slides.
Flexibility to attend 2-3 evening and weekend events per month.
Clear health and background check.
Qualifications
Commitment to uphold Summit’s values, belief that all children deserve a rigorous and equitable education that prepares them for college and for life.
Outstanding organizational and project management skills, with a passion for the details and the ability to manage multiple tasks simultaneously to meet tight deadlines.
Excellent verbal and written communication skills, and proficient computer skills.
Empathetic and culturally competent, open to having hard conversations, and able to motivate, inspire, develop, and communicate with a diverse group of teachers, leaders, staff members, and community members.
Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures.
Commitment to continuous improvement, seeing feedback as a positive, and having a growth mindset.
Benefits
In addition to joining a highly motivated team and engaging in meaningful work, you’ll have access to a comprehensive suite of benefits including a retirement plan, “take what you need” PTO policy, 11 paid holidays, and 3 weeks of organization-wide closures during the year. You and your dependents will have access to multiple health, dental, and vision plans at 25% cost (we cover the other 75%) and employee life and disability insurance at no cost. Our compensation policy strives to be equitable and transparent. The salary for this position starts at $64,427 and goes up to $80,999 commensurate with experience and qualifications.