Special Housing & Program Services Support, Executive Support Specialist 1 Job rotation for ODOC, BOPPPS or OCE employees only (Wilsonville)

About the role

This position is a job rotation anticipated to last 12 months, though may be extended or decreased due to business need. This rotation is available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision with their current manager's approval.

Responsibilities

• Prepare, review, and maintain confidential records, reports, meeting materials, and executive correspondence.
• Track assignments and priorities to ensure deadlines are met.
• Conduct research and compile information to support leadership decision-making.
• Cook meetings, trainings, and facility communications.
• Provide backup administrative support to the Superintendent, Assistant Superintendents, and other executive staff as needed.

Requirements

Minimum Qualifications:

• Three (3) years of clerical/secretarial experience which included: One (1) year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

Skills

• Experience working with sensitive communications, records, and legal materials discreetly and in compliance with policies.
• Prioritized tasks, manage conflicting deadlines, and maintain accuracy and efficiency under pressure.
• Strong skills in drafting, proofreading, and editing professional correspondence, reports, and public-facing materials.
• Ability to maintain positive, professional, and cooperative working relationships with internal leadership, staff, external agencies, and the public.
• Skill in using Microsoft Word, Excel, Outlook, and other administrative software for document preparation, tracking, and reporting.
• Interpret and apply statutes, rules, regulations, policies, and procedures.

Qualifications

• Education and experience meeting the minimum qualifications on or before the job posting close date.

Benefits

• The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
• The State of Oregon provides a generous benefit package, which includes: Family health, vision, and dental insurance; Vacation, sick leave, and 11 paid holidays; 21 days paid military leave for national guard and reserve components; Optional short and long-term disability; Term life insurance; Fully paid retirement program; Oregon Saving Growth Plan; Flexible spending accounts for health and childcare; And more.