Special Events Manager

Essential Responsibilities

• Oversee and execute all annual development events (from 10-100+ guests) including donor appreciation events, annual luncheon, and specialized events for our giving societies
• Develop and manage sponsorship giving structure and solicitation for programs and events in collaboration with the Director of Engagement
• Manage the Federation’s portfolio of Lions of Judah and Pomegranate Societies’ events, including stewarding committees and chairs, updating pin process yearly, and liaising with our societies in advance of bi-annual conference
• Collaborate with staff and, where applicable, with event volunteer leaders on coordinating events
• Plan major events throughout the course of the year in conjunction with volunteer leaders or additional lead staff
• Set event strategy and marketing, conduct research, make site visits, and find resources to help staff make decisions about event possibilities
• Create and track event budget estimates and ensure adherence to these budgets
• Review, negotiate, and approve vendor pricing proposals, contracts, and invoices
• Cookordination and monitor event timelines and ensure deadlines are met
• Serve as a liaison with vendors on event-related matters
• Help to determine creative direction for each event, including design work as needed
• Work closely with the Marketing Department and other staff to create and monitor the marketing timeline, serving as the primary liaison between marketing staff and event lead staff
• Cordinate staff roles, event job descriptions, and training per event
• Provide on-site, day-of event management
• Complete follow-up on all events including final contract resolutions, payments, and so forth
• Work to enhance onsite Federation branding across events
• Measure event results and analytics
• Learn and adapt to evolving systems as the organization grows and shifts — comfort with change is a must, not a nice-to-have

PREFERRED QUALIFICATIONS

• Minimum of a Bachelor’s Degree in a relevant or related field
• 2-5 years of event experience or work in related activities
• Commitment to strong staff culture and team values
• Excellent planning and organization skills
• Exceptional research abilities
• Excellent interpersonal and communication skills
• Ability to manage multiple projects and collaborate with a wide variety of staff and personalities
• Outstanding negotiation skills

Compensation

69000-74000 Yearly Salary