Special Education Compliance Secretary

Responsibilities

• Works with many individuals (parents, teachers, principals, guidance) throughout all six districts via phone, email, written notifications, and in‑person communication.
• Demonstrates the knowledge, skills, and disposition to accurately complete data entry and reporting specific to Special Education requirements and compliance.
• Verifies and completes certification documents for bus aides, education interpreters, APE, homebound aides (as needed), transportation aides, and other personnel as required.
• Completes registration, travel requests, and reimbursement forms for professional‑development trainings for REC and Special Education office staff.
• Completes RealTime Access (for New Castle only) for preschool students transitioning from First Steps.
• Accepts parent information for initial preschool referrals and forwards it to the appropriate personnel when parents inquire about preschool.
• Learns and becomes familiar with IIEP, CLSI, and PowerSchool processes such as data entry, data comparison, and push/pull of IIEP records.
• Handles general office responsibilities, including phone coverage, visitor check‑in, door monitoring, printing Procedural Safeguards, and other clerical tasks (filing, record requests).
• Processes all Social Security verification requests via mail, email, or fax.
• Compiles and presents upcoming compliance dates weekly to all school districts.
• Maintains close contact with the Director regarding concerns about compliance dates that may not be met.
• Tracks all Move‑In students with an IEP and ensures a Move‑In IEP is completed within the ten‑day timeline.
• Enters data and creates office files for all preschool and First Steps students.
• Prints, enters data into CLSI, and files all Annual IEPs for all school districts.
• Performs other responsibilities as assigned by the Director of Special Education or the Superintendent of Schools.

Schedule

10‑month position.