Special Education Services Secretary

For full consideration, all interested and qualified candidates should apply online, applications must be received no later than 4 p.m. on Friday, October 9, 2026. Student Support Services Secretary Reports To Executive Director of Student Support Services Supervises N/A Job Purpose And Focus To assure the smooth and efficient operation of the Student Support Services Office and provide clerical support service to staff Essential Qualifications And Requirements High school diploma or equivalentAbility to type with speed and accuracyAbility to work efficiently and with a service-oriented attitude under stressful situations with constant interruptionAbility to compose and edit written material, maintain general office procedures and handle multiple projects with frequent interruptionUnderstand and apply complex policies and rulesAbility to perform clerical tasks with limited supervisionAbility to work well with othersAbility to exercise good judgment in evaluating situations and making decisionsAbility to hold in strictest confidence, highly confidential information, exercise tact and discretion in relationships with district personnel, and the general publicWorking knowledge of word processing and spreadsheets, e.g. Microsoft Word and ExcelAbility to communicate and follow instructionsDemonstrated attitudes and personal qualities are necessary to produce high-quality office serviceAbility to develop and maintain record keeping systems and proceduresDemonstrated ability to prepare correspondence, memoranda, and other documents with correct spelling and grammarDemonstrated ability to prepare, organize, and maintain accurate and detailed reports and files with regard to Section 504 cases, Title I programs, special education, gifted and talented, and English Language LearnersAbility to assist Director with state and federal reports and budgets Essential Functions And Representative Duties Perform a variety of clerical and computer-related tasksCommunicate with the public, employ discretion and independent judgment, directing individuals to the correct person and efficiently resolving their concernsCommunicate and explain rulesand regulations to staff, students, and the general community and maintains ready communication with other agenciesIndependently compose a variety of materials, such as letters, memorandums, bulletins, requisitions, claims, reports, and statistical data from rough drafts, or oral instructionProcess and maintain student files, coordinate data collection and accurately maintain multiple student databasesGenerate relevant information and reports for Pupil AccountingAct as an intermediary between itinerant staff and district personnelArrange transportation for special education students as neededPossess or obtain knowledge of Federal laws as they apply to IDEA and MedicaidAssist in establishing the annual budgets for IDEA and discretionary grants, and special education operational budgetsCalculate the indirect cost of IDEAMaintain records for Section 504 cases, Title I programs, special education, gifted and talented, English Language Learners, and Native American programsAssist Director with state and federal reports and budgetsAssist with scheduling appointments and meetingsAnswer inquiries from staff and community regarding policies, procedures, and programsMaintain files and keep records essential to the operational and federal accounts for all special education staffProcess purchase orders submitted by special education and regular education staff as approved by directorAttend to purchase orders to verify that all have been approved, printed, ordered, received and paid in a timely mannerSend memos to staff as neededMaintain a file of current catalogsEstablish and maintain office supply inventoryPerform other duties as assigned Terms of Employment Wages and benefits as outlined in the Collective Bargaining Agreement with The Board of Education. This is a level E position ($13.80 - $21.97 per hour) for 40 hours a week, 52 weeks a year. Work Environment Work is normally performed in a typical interior/office work environment. There is limited exposure to physical risk. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. Must be able to work under stressful conditions. Evaluation/Performance Measurements Performance Of This Job Will Be Evaluated Annually In Accordance With Provisions Of The Board's Policy On Evaluation Of Support Personnel. Criteria For Performance Include But Are Not Limited To Attendance recordData utilizationHuman interactionsParticipation in specific training or workshop opportunitiesDemonstration of interpersonal, time, conflict, and stress management skillsProduction and efficiency related to job duties Intent And Function Of Position Descriptions Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. All descriptions reflect essential functions and basic duties. Peripheral tasks have been excluded. Requirements, skills, and abilities are the minimal standards required to successfully perform the positions. In no instance should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as appropriate, in keeping with collective bargaining agreements and law. Carman-Ainsworth Community Schools does not discriminate on the bases of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected characteristic, in its programs and activities, including employment opportunities. The district shall comply with all applicable federal and state laws and regulations prohibiting discrimination including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, 42 U.S.C. 2000d. et seq.; and 42 U.S.C2000e, et seq.; The Americans With Disabilities Act of 1990, 42 U.S.C.1210, et seq.; The Handicappers' Civil Rights Act, MCL37.1101, et seq.; and The Elliott-Larsen Civil Rights Act, MCL37.2101, Age Discrimination in Employment Act (ADEA), 29 U.S.C.621, et seq.