Special Education Clerk

FLSA Status: Nonexempt
Reports to: Executive Director of Special Services

About the Role

Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to Special Services Coordinators, Assessment staff, and/or Executive Director of Special Services.

Qualifications

• High school diploma or GED
• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets and databases and do word processing
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multitask numerous complex administrative activities
• Basic math skills
• Effective communication and interpersonal skills
• 1 year administrative assistant experience/Special Education Services experience preferred

Responsibilities

• Coordinate the scheduling of Annual, Review, and Dismissal (ARD) meetings for campuses across the district (Annual ARDs, Review ARDs, and MDR meetings).
• Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain inventory of assessment protocols, distribute to staff, and maintain completed protocol folders.
• Assist the Administrative Assistant for the Executive Director of Special Services in supporting the Special Services Department.
• Assist in district verification of student information in the Public Education Information Management System (PEIMS) database.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Working Conditions

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours; occasional districtwide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Benefits

• The District contributes $330 per month toward the cost of employee-only health insurance, which is $105 more than the state-required amount of $225/month.
• All employees in this position receive free treatment at any Next Level Urgent Care.

Pay

Starting at $16.75/hr (Pay Grade 204, 197 days per year).