Special Education Administrative Assistant
Job Responsibilities
- Cookordinate with Case Managers to schedule IEP meetings
- Send Notice of Conference to families 10 calendar days before the meeting date and document
- Provide IEP documents to families
- Mak copies of IEP documents
- Return school file to locked cabinet/room
- Ensure and confirm that each student has a special education file
- Verify that each IEP is current (no more than 365 calendar days since last IEP review)
- Ensure all signatures are collected
- Prepare and mail all necessary IEP documents
- Maintain accurate and updated students files
- Complete/submit Medicaid billing for eligible students
- Provide translation services when needed
Job Requirements
- Education: High School Diploma or equivalent
- Qualifications: At least 2 years of school operations or business administration experience
- Expert in Calendar Management and assessing priorities (able to identify urgent vs important)
- Demonstrated ability to multitask and hit numerous deadlines simultaneously
- Bilingual in Spanish
- Technology demands: Proficient in cloud based technologies (Such as Google Suite)
- Operate computer proficiently using advanced text processing, spreadsheet and database software to enter, manipulate, format, and retrieve information
Physical Demands
- Occasional lifting, carrying, pushing, and/or pulling
- Some stooping, kneeling, crouching, and/or crawling
- Significant fine finger dexterity
- Generally, the job requires 30% sitting, 50% walking, and 20% standing
Benefits
- 25+ paid holidays
- Upfront sick leave
- An accrual-based personal time bank
- 12 weeks family paid leave
- Comprehensive Healthcare (Medical, Dental, Vision)
- 403b match
- Comprehensive 403b match up to 5%
- Professional development including tuition reimbursement
- Gym and wellness discounts
- And more
Description
Disclaimer: Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.
EEO
Distinctive Schools is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other personal characteristic protected by applicable law. Distinctive Schools is committed to the full inclusion of all qualified individuals.