Space Planner

JOB SUMMARY

Responsible for space planning, workplace design, and portfolio analytics across GardaWorld business units (Cash, U.S./International Securities, ECAM, Crisis24, BEST, etc.). Supports efficient space utilization, occupancy planning, and workplace strategy while coordinating with Project Managers and external partners.

WORK SCHEDULE

• Variable days and hours based on each assignment and work activities.
• Overtime, weekend, and holiday work may be required.
• On call for emergencies, 24 hours, 7 days a week.

TRAVEL REQUIRED

• Yes, via automobile to most locations.
• Airline flights as needed.

Job Duties

• Develop test fits, blocking plans, and space layouts for offices, branches, and specialized facilities.
• Translate business requirements into efficient, functional space plans aligned with operational needs.
• Optimize space utilization, adjacencies, and workflow (including secure areas, and operational zones).
• Support development of workplace standards and space guidelines across the portfolio.
• Partner with business units to understand headcount projections, operational needs, and space requirements.
• Conduct space needs assessments, occupancy planning, and capacity analysis.
• Document detailed program requirements for use by architects and project teams.
• Align planning with future growth, consolidation opportunities, and cost optimization initiatives.
• Maintain and track space utilization metrics, headcount data, and occupancy ratios.
• Analyze portfolio performance to identify opportunities for consolidation, densification, or reconfiguration.
• Support scenario planning (e.g., restacks, expansions, relocations) with data-driven insights.
• Coordinate with architects, designers, and project teams (including JLL) to translate test fits into construction drawings.
• Review design documents to ensure alignment with approved space plans and operational requirements.
• Provide input during design development to maintain efficiency and cost control.
• Assist with move planning, seating assignments, and occupancy readiness.
• Support design-related RFIs, layout adjustments, and field coordination as needed.

Qualifications

• Bachelor's degree in architecture, Interior Design, Facilities Planning or related field.
• 5–7+ years of experience in space planning, workplace strategy, or corporate real estate environments.
• Experience supporting office, industrial, or operational facilities (experience with security or mission-critical environments is a plus).
• Experience working in multi-site, multi-region portfolios (U.S. and/or Canada preferred).
• Strong knowledge of commercial leasing, building codes, regulations, and safety standards.
• Excellent communication skills and ability to lead cross-functional teams.
• Proficiency in space planning and design tools (AutoCAD required; Revit, SketchUp, or similar preferred).
• Strong skills in Microsoft Excel (space utilization tracking, headcount analysis, scenario modeling).
• Experience with space management or IWMS platforms (e.g., Archibus, Tririga, or similar) preferred.
• Ability to create test fits, stacking plans, and occupancy diagrams.
• Familiarity with reading and interpreting architectural drawings and construction documents.

Benefits & Compensation

• We offer competitive wages and a great benefits package for full time employees:
• medical, dental, vision, holiday pay, paid vacation, 401K plan, employee discounts, and much more!

EEO, Drug Free Workplace

EEO, Drug Free Workplace