Space Planner

About the role

Aleto specializes in federal property management, space planning, and facility management, supporting government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications. We are seeking a motivated Space Planner to help improve processes and deliver solutions that support federal agencies serving American citizens. This role offers the opportunity to work directly with clients and have a real impact on their day-to-day operations.

Responsibilities

• Conduct reviews of client space assignments to verify effective space utilization and identify requirements and opportunities for changes
• Assist with the development of interior projects to contribute to clients’ brand and workplace innovation strategy
• Coordinate with client personnel and external vendors/contractors to ensure accurate space documentation and data conforming to client design/software standards
• Document work and data flow processes
• Lead project planning aspects including design, construction, furniture, moves, and post-occupancy
• Manage government agency furniture programs, including procurement advisory services, furniture standards development, and ad hoc furniture project management
• Prepare and maintain As-Built Drawings to track portfolio space, verifying USF and Rentable Square Foot (RSF)
• Update record drawings (XRef files in IWMS) for all client space and drawing templates using AutoCAD
• Perform regularly scheduled site walks to validate as-built information and identify changes to space configuration
• Develop evaluations of requests for space assignments, determine necessity and urgency, analyze personnel and equipment needs, and determine space assignment and maximum utilization
• Conduct design meetings with clients to review furniture specifications, space plans, and finish selections
• Participate in project coordination meetings with Architecture, AV/IT, Construction, etc.
• Negotiate with vendors on pricing where discrepancies or discounting structure appears incorrect
• Develop space/seating scenarios for restacks and reorganizations
• Track open items with dealer and client
• Comply with Aleto processes, standards, and guidelines, including using employee and intranet platforms, clocking in daily, submitting expense reports, and providing monthly progress reports
• Participate in recurring performance development meetings with your Team Lead
• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events

Requirements

• Must be authorized to work in the U.S.
• Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)
• U.S. Citizenship
• Bachelor’s degree in Architecture, Engineering, Interior Design, or Construction Management
• 4+ years of related experience delivering Architecture or Engineering professional services, including demonstrated success as the lead designer on several projects
• Expert knowledge of commercial and government office space planning, including GSA space assignment policy and BOMA space standards
• Expert knowledge of AutoCAD to efficiently use and manipulate drawings
• Ability to read and understand construction documents and blueprints
• Ability to understand and apply OSHA and ADA requirements, and all building and safety codes

Skills

• AutoCAD
• Proficient in Microsoft Office
• Proficient in Google Workspace
• Ability to learn new planning, drawing, design, and specification software
• Excellent written and verbal communication skills; comfortable presenting to clients and executive personnel
• Highly developed interpersonal and customer relationship management skills
• Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality
• Ability to communicate with a variety of people, both internal and external
• Ability to work collaboratively in a team environment
• Ability to initiate and follow through on work independently
• Ability to work in a fast-paced environment
• Excellent time management and prioritization skills
• Strong multi-tasking abilities
• Ability to adapt to changing priorities
• Excellent organizational skills and attention to detail
• Ability to meet assigned deadlines
• Proven problem-solving skills with ability to analyze situations, identify existing or potential problems, and recommend solutions
• Proven risk management skills, both financial and programmatic
• Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation
• Strong ethics and sound judgment
• Demonstrated ability to make important decisions under pressure
• Proven ability to develop and maintain a positive team environment

Benefits

• Paid vacation, sick time, and paid federal holidays
• Parental leave
• Full medical, dental, and vision insurance
• 401(k) with employer match
• Company-paid short-term and long-term disability insurance
• Company-paid life insurance coverage
• Professional development opportunities

Pay

$95,000–$105,000 per year, depending on experience.

Schedule

Full-time, onsite role based in San Antonio, Texas.