Sourcing Specialist, Purchasing and Contract Services

About the role

The Purchasing and Contract Services department at the University at Buffalo seeks a Sourcing Specialist to support and execute strategic sourcing initiatives in support of university-wide category strategies. The Sourcing Specialist partners closely with internal and external stakeholders to plan, execute, and operationalize sourcing events by leading RFx activities, conducting market and spend analysis, developing sourcing documentation, and translating sourcing outcomes into contract, supplier, and system readiness within UB’s Jaggaer Source-to-Pay environment. This role contributes directly to the advancement of strategic sourcing objectives by supporting supplier selection, pricing and contract structures, and post-award implementation activities, while ensuring compliance with all applicable Federal, State, SUNY, Research Foundation (RF), and University policies and regulations.

Responsibilities

• Execute strategic sourcing initiatives for assigned categories by supporting end-to-end sourcing activities, including opportunity assessment, market research, spend analysis, and sourcing event planning.
• Lead the preparation and administration of RFx events (RFI, RFQ, RFP, IFB) in Jaggaer, including development of solicitation documentation, coordination of supplier communications, management of timelines, and support of evaluation processes.
• Support supplier evaluation and selection by conducting pricing and cost analyses, documenting sourcing outcomes, and preparing award recommendations and negotiation materials for review by sourcing leadership.
• Develop analytical summaries and insights to support category reviews, sourcing decisions, and leadership discussions.
• Support post-award implementation and sourcing enablement by coordinating contract documentation, supplier data, pricing structures, and catalog setup within Jaggaer, and tracking sourcing outcomes and contract milestones.
• Collaborate with suppliers and internal stakeholders by serving as a point of contact for sourcing-related inquiries and partnering with Buyers, Sourcing Specialists, legal counsel, SUNY, and RF to support sourcing execution and compliance.

Requirements

• Bachelor’s degree in Business, Supply Chain, or related field with 2 years procurement experience. A combination of education and experience will be considered.
• Strong communication, analytical, and stakeholder engagement skills.
• Proficiency in Microsoft Office and e-procurement systems.

Preferred Qualifications

• 2 or more years’ experience managing RFx processes and contract negotiations.
• Advanced degree in Business related Studies or certification (e.g., CPSM, CPPB, CPPO).
• Experience in higher education or NYS agency procurement.
• Familiarity with Jaggaer or similar source-to-pay platforms.
• Demonstrated success in strategic sourcing and category management.

Our University Community

At the University at Buffalo, we believe in fostering a diverse and inclusive community where everyone can thrive. We are committed to creating an environment that respects and values diversity, equity, and inclusion. We strive to ensure that all members of our community feel welcomed, supported, and valued.

Physical Demands

This position does not require driving a university-owned vehicle.

Schedule

Monday – Friday 7:00 a.m. – 5:00 p.m. (Exact 7.5 hours TBD upon hire)

Salary Range

$56,000 - $66,000

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Contact Information

Contact's Name: Kelly Stich
Contact's Pronouns:
Contact's Title: Administrative Staff Assistant
Contact's Email: stcih@buffalo.edu
Contact's Phone: 716-645-6074