SOESD - Administrative Assistant III (Autism/Steps)

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Remove boilerplate. Need to preserve all substantive info. We need to parse the posting. Key info: - Title: Administrative Assistant (Autism/Steps) (but we don't repeat as heading) - Organization: SOESD STEPS and Autism Programs. - Reporting to Coordinator. - Duties: scheduling, communications, purchasing, travel arrangements, business operations; coordinates hiring processes; maintains student data systems; supports professional development events. - Central point of coordination for daily operations. - Successful candidates: exceptional organizational skills, manage multiple priorities, collaborative, service-oriented. - Proficiency with Microsoft Office, Google Workspace, Zoom required. - Experience with Canva or other graphic design platforms preferred. - Experience in an educational setting preferred. - About SOESD: location Rogue Valley, cultural/economic heart, etc. - Position Goal: assist program administrator performing secretarial and specialized staff duties. - Level of Responsibility / Supervision: description. - Duties & Responsibilities: long list (preparing documents, compiling data, processing purchase orders, receptionist functions, meeting coordination, workshops, files, travel, inventory, building systems, confidentiality, decision making, contact person, compiling data, reports, statistical calculations, obtaining quotes, researching files, monitoring expenditures, budgeting, bookkeeping, initiating reports, maintaining records, other duties). - Minimum Prerequisites: High School Diploma or equivalent and four years progressively responsible secretarial experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. - Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. - Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. - Working knowledge of budgeting and bookkeeping practices and procedures. - Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. - Work independently and organize work with minimum supervision. - Work with a high degree of accuracy and attention to detail to meet deadlines. - Demonstrate keyboarding skills of 60 WPM or as specified for the position. - Thorough knowledge of applicable computer software and demonstrated skill with regard to application. - Physically perform assigned duties. - Location: In person at: 5465 S. Pacific Hwy Phoenix, OR 97535 - Length of Position: 258 days (annual year-round position) - Salary: Per the classified bargaining schedule, $18.79 - $22.49/an hour for the 2026-2027 school year. - Immediate Supervisor: Program Administrator - SOESD Benefits (For .50 FTE And Over): contributions up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums; employer-paid PERS including additional 6% individual investment account; 10 paid holidays, plus additional paid days off; generous sick, vacation and discretionary (personal) leave packet; Health Insurance OEBB MODA includes medical, dental, vision & prescription insurance; monthly premium deducted pre-tax; Options Health Savings Accounts; Flexible Spending Accounts – medical, day-care expenses; Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity; 403(b); Mercy Flights Membership. - Physical requirements list. We need to decide sections. We have content for: - About the role: could include description of role, reporting, purpose, location, length, etc. - Responsibilities: duties list. - Requirements: minimum prerequisites (education/experience) and maybe required proficiencies. - Qualifications: maybe preferred qualifications (Canva, educational setting experience) and skills. - Skills: proficiency with MS Office, Google Workspace, Zoom, keyboarding 60 WPM, etc. - Benefits: benefits description. - Pay: salary range. - Schedule: length of position (258 days annual year-round) maybe also hours? Not given explicit daily schedule but we have length. Could include schedule as length of position. We must not create sections with filler like "not specified". So include only those with real content. We must not repeat job title as heading. We must not include Job ID/requisition numbers. We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. The posting includes EEO statement at end; we should remove that. Also remove "Note: This is not necessarily an exhaustive..." etc. Also remove "The following physical requirements are essential functions..." maybe we could keep as part of Requirements? It's substantive but maybe we can include under Requirements or a separate section? The instruction says we can have sections like Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Physical requirements could be part of Requirements or maybe we could add a section but not listed; better to incorporate into Requirements or Qualifications. We'll include under Requirements. We must preserve all substantive information; do not invent or summarize away detail. So we need to keep specifics like salary range, benefits amounts, etc. We need to output only HTML fragment, no /, no markdown. We'll structure:

About the role

...

Responsibilities

• ... each duty as li

Requirements

• ...

Qualifications

• ...

Skills

• ...

Benefits

• ...

Pay

...

Schedule

...

We need to ensure we don't create empty sections. Now extract content. About the role: Should include description: The SOESD STEPS and Autism Programs are seeking a highly organized, detail-oriented Administrative Assistant to provide essential operational and administrative support. The STEPS Program serves students with high support needs, while the Autism Program provides consultation and support to school districts throughout the region. Reporting directly to the Coordinator, the Administrative Assistant manages scheduling, communications, purchasing, travel arrangements, and business operations; coordinates hiring processes; maintains student data systems; and supports professional development events. This position serves as the central point of coordination for daily operations, ensuring efficient communication and seamless administrative processes across both programs. Successful candidates will demonstrate exceptional organizational skills, the ability to manage multiple priorities in a fast-paced environment, and a collaborative, service-oriented approach. Also location: In person at: 5465 S. Pacific Hwy Phoenix, OR 97535. Length of Position: 258 days (annual year-round position). Immediate Supervisor: Program Administrator. Also maybe mention About SOESD location description (Rogue Valley etc.) could be part of About the role. We'll combine. Responsibilities: Use the Duties & Responsibilities list. That's long. We'll need to extract each duty as a bullet. We must preserve all substantive information; we can't omit any duty. So we need to list each duty from that section. Let's parse the Duties & Responsibilities (Positions may consist of some or all of the following duties) list: - Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. - Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. - Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. - Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. - Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) - Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. - Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. - Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. - Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. - Maintains attendance and other employee records for related program / department. - Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. - Oversees inventory of office supplies, and ensures maintenance of office equipment - Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers - Works as a team member through effective communication and interpersonal skills with staff and community. - Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information. - Make decisions independently according to established policies - Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. - Compiles data from varied sources and makes summary reports. - May involve statistical calculations and tabulations in accordance with established formulas and equations. - May involve obtaining quotes from vendors as directed and providing printing estimates to customers. - Researches files and records for information as directed or based on department policies or legal requirements. - Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. - Initiates regularly recurring reports and standard form letters. - Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. - Performs other job-related duties as assigned by direct supervisor. We need to keep each as bullet. Requirements: Minimum Prerequisites: High School Diploma or equivalent and four years progressively responsible secretarial experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. Also Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. Working knowledge of budgeting and bookkeeping practices and procedures. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. Work independently and organize work with minimum supervision. Work with a high degree of accuracy and attention to detail to meet deadlines. Demonstrate keyboarding skills of 60 WPM or as specified for the position. Thorough knowledge of applicable computer software and demonstrated skill with regard to application. Physically perform assigned duties. Physical requirements list (stand/walk, sit, drive, bending, squat, climb stairs, single grasping, pushing, pulling, fine manipulation, repetitive foot controls, lifting categories). We'll include those as bullet points under Requirements maybe. Qualifications: Preferred qualifications: Experience with Canva or other graphic design platforms is preferred. Experience in an educational setting is preferred. Also maybe "Level of Responsibility / Supervision" description could be qualifications? But we can treat as part of Requirements or Qualifications