Snr Administrative Assistant

About the Role

Performs a wide range of administrative and general support duties of a highly responsible and confidential nature with minimum supervision. Reports to a very high-level principal who directs several different major functions. Requires superior organizational skills, the ability to work independently, and a high level of tact and integrity due to frequent senior-level internal and external contacts and regular exposure to confidential data. Full knowledge of department, company organization, operations, and procedures is essential.

Responsibilities

• Provides administrative assistance to middle or upper-level management positions.
• Manages complex calendars and cross-time-zone coordination.
• Maintains strict confidentiality and professionalism while building strong collaborative relationships across the administrative support network.
• Schedules meetings, rooms, training, and coordinates travel arrangements as requested.
• Supports preparation of professional presentations, reports, agendas, and materials; assists with ad hoc research and other team needs.
• Obtains and assembles information for use by the department.
• Maintains records and organizes archive systems.
• Monitors office supplies, equipment, and other materials.
• Leverages AI tools (Copilot, generative AI, etc.) and Microsoft 365 automation to streamline workflows, improve output quality and speed, and reduce administrative burden.
• Interacts with persons at all levels within the organization.
• Understands the principal's job and method of operation.
• Applies knowledge of department and company organization, operations, and procedures.

Requirements

• High School Diploma or equivalent; Bachelor’s Degree preferred.
• 5+ years of administrative experience or executive support experience.
• Strong foundational experience and high energy preferred over extensive tenure.

Skills

• Advanced Microsoft 365 skills (Outlook, Teams, PowerPoint, Excel, Word) and demonstrated use of AI tools to drive productivity and quality.
• SAP or similar ERP experience for administrative transactions strongly preferred.
• Excellent communication skills and ability to interact professionally at all levels.
• Self-motivated with strong ownership and problem-solving ability.
• Experience managing and coordinating projects.
• Discretion and confidentiality.
• Proven strength in calendar/travel management, event coordination, multitasking, and delivering consistent, detail-oriented results with minimal supervision.