Site Project Specialist

About the Role

GE Vernova’s Gas Power business engineers advanced, efficient natural gas-powered technologies and services, along with decarbonization solutions that aim to help electrify a lower carbon future. As part of the Gas Power One Field Services team, FieldCore installs, maintains, and upgrades power generation equipment, enabling operators of the world’s energy infrastructure to provide more reliable and affordable energy.

The Project Coordination Specialist communicates with project members to ensure awareness of any new developments in a project's status. This role is responsible for the effective and efficient coordination of the project through a range of actions contributing to the design, planning, management, and monitoring of project activities, including organizing meeting times and locations, updating a project schedule, and ensuring that all necessary parties are aware of project deadlines.

Responsibilities

• Lead and implement Site Material Handling execution and procedures for assigned site project.
• Receive, inspect, control, and manage all materials and equipment from arrival at site to handover to GE construction disciplines and/or related subcontractors; report any issues or damages.
• Verify against master shipping list of materials that all boxes sent by GE and its suppliers have been received at site.
• Understand and comply with GE’s shipping documents, markings, packaging, and storage requirements.
• Implement preservation procedures and check proper storage conditions as per equipment’s recommendation and in accordance with GE specifications and industry standards.
• Procure local supplies and consumables as directed by project management and in accordance with company directives.
• Participate in Open Case Inspections (OCIs).
• Track material from port and/or airport to project site, if applicable.
• Manage any temporary import of tools and for any temporary export of equipment for refurbishing requirements.
• Establish systems and implement procedures for receipt of materials at site, storage, and release of materials to erection subcontractors.
• Establish and implement storage control procedures in discussion with erection subcontractors; organize storage areas (sizes, indoor/outdoor, boxes arrangement, and accessibility per unit, per equipment, per MLI Model List Item) to support storage.
• Establish stock control procedures to address material shortages.
• Ensure preservation procedures are followed; check proper storage conditions are in place as per packing list storage code and OEM preservation documentation (material in open space, under shelter, closed building, chemicals storage). Install temporary preservation devices as per GEK procedures such as air dehumidifier, energize space heater for generator, air conditioning for electrical containers, piping protection, acoustical and thermal insulation, and other applicable activities.
• Ensure logistic boxes inventory follows installation schedules.
• Ensure all documents accompanying material deliveries are complete and correct as detailed in the specifications and purchase orders; ensure proper archiving of records.
• Perform detailed inventory of boxes against individual packing lists and report results of inspection.
• Identify missing or damaged parts and report with drawings identification and photos.
• Communicate weekly updates to the Site Manager for ordering missing or damaged parts.
• Maintain daily logs recording all events to address any subsequent claims or disputes.
• Maintain records that fully reflect the inspections performed.
• Provide detailed documentation of any damages caused prior to delivery.
• Follow all assigned Environmental, Health, and Safety procedures.
• Manage and update Containment book.
• Attend and participate in site meetings.
• Support site procurement.
• Arrange accommodation and travel for new expatriate staff and site management team; assist employee relations coordinator with visa applications as required.
• Understand local authorities’ requirements and ensure compliance in coordination with the Site Manager.
• Run scheduled and ad hoc reports as required for operations team.
• Obtain required daily documentation/confirmation and correspondence of work performed.
• Collect all time sheets or crews and process them through the appropriate approval process.
• Maintain files, records, and calendars; schedule appointments to maximize organizational efficiency.
• Track and reconcile all site financial transactions on an ongoing basis; maintain and administer the site petty cash float as per procedure.
• Record orders for merchandise or service.
• Obtain and disseminate information regarding all personnel matters to employees.
• Operate office equipment such as Microsoft Office Skills, including Outlook, Word, Excel, and Access.
• Open and route incoming mail, answer correspondence, and prepare outgoing mail.
• Greet and assist visitors and guests.
• Maintain invoice, purchasing, regulatory, and correspondence filing systems.
• Prepare and submit monthly billing summaries as required.
• Prepare, document, and arrange transportation for all equipment and material being shipped from the warehouse.
• Inventory administrative supplies and reorder as necessary, including purchase orders.

Requirements

• Higher Diploma or Degree level, preferably in an engineering discipline and/or significant relevant project management, engineering, and/or construction experience.
• 5+ years working experience in project management.
• English proficiency required.
• Travel required for long-term assignments.
• Ability and willingness to work holidays, weekends, and overtime as required by field assignments.

Desired Characteristics

• Provides support for field services with solid practical knowledge of processes and procedures.
• Strong project management, project coordination, and administrative skills.
• Hard working, self-motivated, and able to work independently.
• Outgoing, strong problem-solving skills, and well-organized.
• Strong communication, people, and customer experience skills.