Site Manager / Procurement Specialist

Key Responsibilities

• On-site supervision of all aspects of MRO and storeroom management operations encompassing customer service, supply chain management, purchasing, receiving and inventory control while following and enforcing all site SOP guidelines.
• Ensure all Company safety rules and regulations are observed and followed. This includes documenting and reporting as required safety training and filing safety incidents according to safety SOPs.
• Learn the essential aspects of the client’s contract and ensure understanding and compliance for all associates.
• Effectively manage client relationships, advise, and consult on business processes and exceed internal/external customer expectations.
• Attend meetings and make contacts as necessary with Clients and Vendors to resolve quality and delivery problems.
• Execute and manage all aspects of purchasing cost-effectively and maintain data integrity within RS Integrated Supply enterprise asset management system (SYNC).
• Maintain and control all aspects of purchasing through distribution in a cost-effective manner while communicating with the customer’s operational facility.
• Become proficient in both SYNC and the client’s systems.
• Work with senior management to define and implement strategic and tactical plans and concepts, effectively prioritizing daily tasks and procedures.
• Collaborate with the Lead Inventory Specialist to monitor storeroom inventory levels and build levels in accordance with customer and RS Integrated Supply’s needs.
• Develop and implement Inventory Reduction Programs.
• Ensure maintenance of proper labeling and storage of all inventoried items.
• Prepare, perform, and oversee all daily, weekly, and monthly reports (e.g., stock replenishment, Buyer activity, Ops reporting, etc.) as required.
• Evaluate/analyze report results and develop/initiate corrective actions/process improvements as needed.
• Initiate ongoing communication and collaboration with other Site Buyers and Managers within the program or division to capitalize on areas of opportunity and shared resources.
• Follow the Partner or Tier 1 Supplier program as instructed by corporate offices, adhering to established goals.
• Routinely collaborate with corporate Supply Chain and Partner Suppliers to leverage resources and bring value to the client.
• Periodic KPI reporting and performance review with client (weekly, monthly, quarterly) as required.
• Build successful local vendor relationships, evolving the connection to achieve better pricing while researching outside savings and supplier opportunities with external vendors.
• Utilizes approved standard operating procedures to perform and manage all work at the site.
• Collaborate with CI resource, looking for ways to improve processes, streamline efforts and increase quality documentation and reporting on all efforts made.
• Communicate with RS Billing and Finance departments to monitor invoicing and follow up on past-due AR’s.
• Confer with customers to enhance and further implement the program.
• Evaluate areas for improvement and expanded services.
• Establishes working relationships and effective communication with key managers and site staff.
• Develops knowledge of customer’s business and plant operations so pertinent information can be communicated to our customers and implemented as needed to enhance our program offerings.
• To become proficient in SYNC.
• Understanding of client interface and client system if applicable.
• Understanding and following procurement work flows.
• Will perform duties of procurement specialist and supervise Inventory Specialists.

Candidate Requirements

• Associate degree or equivalent experience required; bachelor’s degree preferred.
• Minimum of 3 years of recent experience in purchasing and managing MRO commodities such as electrical, filters, PVF, power transmission and other related maintenance items.
• Minimum of 3 years of experience in supervising, managing, overseeing, and coaching staff.
• Ability to be an onsite Team Leader.
• Strong organizational skills and the ability to be flexible.
• Ability to handle stressful situations with professionalism.
• Management of OEM Vendors.
• CPM/APICS desirable.
• Leverage Lean/Six Sigma certification preferred.
• Proficiency in Procurement or CMMS and/or EAM Software.
• Experience and familiarity with inventory control, receiving, and shipping processes.
• Experience in financial reporting, budgeting, and/or overseeing P&L.
• Strong proficiency with Microsoft Office programs, including Excel, PowerPoint, and Outlook.
• Demonstrated interpersonal skills, including strong verbal and written communication.
• Excellent customer service skills and the ability to manage customer expectations.
• Ability to multi-task while paying attention to detail.