Site Lead

Essential Duties and Responsibilities

• Ensure Group Leaders are properly trained and appropriately engaged with members.
  • Develop and oversees the virtual online program.
  • Utilize virtual conferencing programs.
  • Achieve and maintain practical capacity, virtually or school site, based on organization guidelines.
  • Achieve and maintain compliance with all program standards.
  • Develop and adhere to a written annual Program Plan that has growth goals in several areas, including metrics.
  • Plan and oversee the administration of designated BGCGSD programs and activities that support Youth Development outcomes.
  • Perform various administrative tasks, including answering emails.
  • Create program objectives consistent with organizational goals and mission; oversee the provision of day-to-day program activities in accordance with established standards and goals.
  • Provide direction to Group Leaders to encourage members to participate in a variety of program areas/activities and provide instruction and deliver constructive feedback to develop skills in program area(s).
  • Be actively engaged in operation and club committees each year.
  • Evaluate programs on a continual basis ensuring that all programs and activities implemented are in response to member needs as identified through comprehensive assessment.
  • Evaluate programs on a continual basis ensuring that all programs and activities implemented are in response to member needs as identified through comprehensive assessment.
  • Evaluate programs on a continual basis ensuring that all programs and activities implemented are in response to member needs as identified through comprehensive assessment.
• Monthly reports must reflect all activities, attendance and participation, review weekly Group Leader reports, to be included in weekly report.
  • Control Club site expenditures within budgeted allotments (Exception:higher ADA=additional staffing).
  • Accountable for the proper maintenance of all financial documentation and records in accordance with BGCGSD policy and procedures.
  • Prepare, reconcile, and submit weekly bank deposits in compliance with established accounting policies and procedures.
• Develop and maintain public relations to increase the visibility of programs, services and activities within the Club and the community.
  • Schedule monthly meetings with principal to build and maintain relationship with school leadership.
  • Develop and implement an annual outreach plan that includes details of Club site promotion.
  • Develop and implement an annual outreach plan that includes details of Club site promotion.
  • Develop goals for recruitment of program volunteers.
  • Develop site-specific information, calendars, and publicized events and submit to Development for posting on the Web site and relevant social media outlets.
  • Support organizational standards regarding internal and external Club messaging, marketing materials, and logo usage.
• Work with the Development team to annually solicit funds from appropriate local service clubs.
  • Document all donations and gifts, whether in-kind or other, timely and accurately as outlined by policy.
  • Work with Leadership to create annual contribution goal plan; develop steps to meet identified goal.
  • Support organizational-wide and any local fundraising events as needed.
• Ensure all cleaning and disinfecting protocols are followed in accordance with organizational standards and safety requirements.
  • Responsible for site remaining clean, neat, organized and in good repair.
  • Report all facility repair requests to the Facilities Repair Request Ticket System to ensure timely scheduling and completion.
  • Maintain an up-to-date inventory of Club equipment and supplies.
  • Maintain an up-to-date inventory of Club equipment and supplies.
  • Maintain an up-to-date inventory of Club equipment and supplies.
  • Maintain an up-to-date inventory of Club equipment and supplies.
• Assist with supervision of approximately 10 to 20 youth (depending on the current guidelines), in various recreational and developmental activities in multiple areas.
  • Provide ongoing support to 1–5 Club staff members by assisting with daily operational needs, guidance, and coordination of work activities as needed.
  • Maintain accurate and up-to-date volunteer records, including documentation of participation, status, and related information in accordance with organizational requirements.
  • Communicate any potential issue or concern regularly with Leadership regarding personnel, parent, peer, partners or Club members.
  • Conduct an annual, written performance evaluation (which include goals and objectives to be met over the next evaluation period) of each subordinate staff member.
  • Ensure that all subordinate staff attend all mandatory staff training.
  • Ensure that all subordinate staff attend all mandatory staff training.
  • Ensure that all subordinate staff attend all mandatory staff training.
  • Ensure that all subordinate staff attend all mandatory staff training.
• Manage personnel management.
  • Assist with supervision of approximately 10 to 20 youth (depending on the current guidelines), in various recreational and developmental activities in multiple areas.
  • Provide ongoing support to 1–5 Club staff members by assisting with daily operational needs, guidance, and coordination of work activities as needed.
  • Maintain accurate and up-to-date volunteer records, including documentation of participation, status, and related information in accordance with organizational requirements.
  • Communicate any potential issue or concern regularly with Leadership regarding personnel, parent, peer, partners or Club members.
  • Conduct an annual, written performance evaluation (which include goals and objectives to be met over the next evaluation period) of each subordinate staff member.
  • Ensure that all subordinate staff attend all mandatory staff training.
  • Ensure that all subordinate staff attend all mandatory staff training.
  • Ensure that all subordinate staff attend all mandatory staff training.
• Facility management.
  • Ensure all cleaning and disinfecting protocols are followed in accordance with organizational standards and safety requirements.
  • Responsible for site remaining clean, neat, organized and in good repair.
  • Report all facility repair requests to the Facilities Repair Request Ticket System to ensure timely scheduling and completion.
  • Maintain an up-to-date inventory of Club equipment and supplies.
  • Maintain an up-to-date inventory of Club equipment and supplies.
  • Maintain an up-to-date inventory of Club equipment and supplies.
  • Maintain an up-to-date inventory of Club equipment and supplies.
  • Maintain an up-to-date inventory of Club equipment and supplies.
• Personal safety and wellness.
  • Ensure a safe, clean, and welcoming environment for all youth, staff, and visitors by consistently enforcing safety protocols and organizational policies.
  • Be proactive in identifying and reporting any safety concerns or maintenance requirements to ensure a safe working environment for everyone.
  • Participate in safety drills and contribute to ongoing risk assessment and emergency preparedness efforts.
  • Contribute to the ongoing improvement of Club safety and wellness policies and procedures across the Club.

Qualifications

• Four-year degree from an accredited college or university or an equivalent combination of knowledge and experience.
• Minimum of two (2) years relevant experience working in a Boys & Girls Club; or an equivalent combination of knowledge and experience.
• Communicate effectively through virtual conferencing programs.
• Demonstrates Leadership to coordinate and evaluate the efforts of staff in the accomplishment of program goals, set performance standards by observing behavior, providing objective feedback, and counseling, and implement corrective actions as needed to mediate disputes and resolve conflicts.
• Management skill to develop and implement long-range and operational plans and to identify and effectively coordinate resources to meet program needs; working knowledge of budget preparation, control, and management; skills in fundraising events.
• Aptitude to work well under pressure. With multiple time constraints and changing deadlines. Must be able to work in an environment with shifting priorities and frequent interruptions.
• Exceptional interpersonal and communication skills. Ability to interact and communicate effectively with a wide range of personalities using tact, diplomacy, and flexibility. Strong oral and written communication skills to convey accurate and correct information effectively through personal presentations and written material.
• Supervisory skills to effectively lead, motivate, and manage staff; delegate and reassign tasks; monitor production and quality of work; set performance standards; assess individual capabilities and workloads; conduct performance evaluations; and mediate conflicts.
• Solid analytical skills for identifying areas for improvement and developing innovative solutions. Ability to recognize problems, conflicts, or impact to others, research options, present alternative, implement solutions and follow through to ensure goals are met.
• Experience using communication tools like Teams, Zoom and Skype preferred.
• Proficiency in using Microsoft Office suite; (Word, Excel, Outlook).
• Experience in scheduling and maintaining multiple calendars in Microsoft Outlook.
• Verified knowledge in database system management and reporting.
• Demonstrates skills in facilities management, planning and implementing fundraising events, and volunteer management.
• Maintain partner certifications and trainings, i.e., CPR/First Aid; Food Handlers, etc.
• Demonstrates presentation skills and experience conducting training, workshops, and seminars to various audiences.
• Knowledge of coaching strategies, and program evaluation techniques.
• Previous work experience within a nonprofit or grant making foundation is a plus; or similar organizational planning and supervising activities based on the developmental needs of young people.
• Successful completion of pre-employment background check and drug screening.
• Valid Driver’s license and verification of insurance.
• Occasional weekend and evenings in support of fundraising events, committee meetings, trainings and activities.
• CPR & First Aid Certification.
• Comply with COVID protocols.
• Clear TB test as required by the school district 48 College units or pass a test administered by the district.