Site Coordinator

Responsibilities

• Provide oversight, maintenance and reconciliation of the inventory system: Receiving inbound trucks and railcars into spreadsheet
• Complete work order transactions, production of tags and signage
• Oversight of the physical inventory process and management of the process according to documented procedures
• Administer site required compliance: Maintain and post all required informational mailings/materials by working with Management, Safety and Environmental teams
• Establish and manage SDS records and retention plans
• Process purchase orders for PPE, first aid and general operational
• Develop and maintain Safe Job Operating Procedures (SJOP’s) in conjunction with plant production supervisors, plant manager, safety and environmental teams
• Ensure newly hired employees receive complete PPE package on first day of employment
• Enter and receiving process of production supplies as: bolsters, lath, banding, staples, dowels, tags etc.
• Compile fuel receipts from transportation and distribute to appropriate entities
• Cookordination with dispatcher any discrepancies or delays in shipping
• Track and process all local accounts payable invoices per company procedures
• Oversight of Bills of Lading (preparation, matching, filing) and load inventory/quality, may provide direction for physical inspection review
• Prepare sales orders and pick lists for loading
• May prepare spreadsheets detailing status of the inventories
• Establishes and maintains positive work environment with internal employees and external vendors
• Works with plant/operations manager or designee on special projects
• Answer and direct telephone calls as appropriate

Qualifications

• A high school diploma or general education degree (GED) preferred
• Three years related experience highly preferred
• Knowledge of Inventory software, accounts payable; spreadsheet software, MS Outlook, word processing software (Microsoft office suite)
• Bilingual in Spanish preferred

Physical Demands

• Prolonged periods of sitting and continuous computer use, including typing, screen monitoring, and data entry, often comprising 60–80% of the workday
• Frequent repetitive use of hands and fingers to operate a keyboard, mouse, telephone, and other standard office equipment, as well as handle documents
• Occasional pushing, pulling, or lifting of office materials, such as opening and closing heavy file drawers or moving small office items
• Adequate hearing and verbal communication skills are required for effective interaction in person, by radio, and over the telephone

Work Environment

• The position may require periodic visits to active work areas where exposure to varying weather conditions, construction activities, equipment operation, noise, dust, and uneven walking surfaces may occur
• Appropriate personal protective equipment (PPE) may be required when entering operational or construction areas