Site Budgeting and Contracting Specialist

This role supports the successful execution of clinical research programs by managing site budgeting, contracting activities, and agreement workflows. The position plays a key role in ensuring clinical trial agreements are negotiated efficiently, accurately, and in alignment with regulatory and operational requirements. Working closely with study teams, sponsors, and external research sites, the specialist helps drive timely contract execution and study progress.

Responsibilities

• Negotiate directly with assigned clinical research sites regarding agreements, budgets, payment terms, amendments, confidentiality agreements, and related contractual documents.
• Prepare, review, process, and maintain clinical trial contracts according to established policies, procedures, and quality requirements.
• Manage contract tracking systems, ensuring accurate and timely updates on agreement status, approvals, signatures, and outstanding actions.
• Coordinate with clinical study teams, project managers, sponsors, and internal stakeholders to communicate timelines, contract details, and progress updates.
• Identify potential contracting delays, risks, or obstacles and escalate issues appropriately to support timely resolution.
• Maintain organized electronic and physical contract files, ensuring executed agreements are properly stored and accessible.
• Support compliance with applicable clinical research standards, including ICH Good Clinical Practice (GCP) principles and departmental SOPs.
• Assist with process improvement initiatives and contribute ideas to enhance contracting workflows and operational efficiency.
• Provide regular reporting and status updates on active agreements, pending approvals, and unresolved issues.
• Complete required administrative responsibilities, including training documentation, timesheets, and expense reporting.

Requirements

• Bachelor’s degree preferred in a relevant field such as law, business, life sciences, healthcare, or a related discipline.
• 2-4 years of relevant experience, or an equivalent combination of education and professional experience.
• Experience supporting clinical studies, site agreements, contract negotiations, or research operations.
• Understanding of clinical trial protocols, schedules of assessments, and research site processes.
• Knowledge of clinical research regulations and quality standards, including ICH GCP principles.
• Strong negotiation skills with the ability to communicate professionally with internal and external stakeholders.
• Excellent organizational skills with the ability to manage multiple contracts, deadlines, and priorities simultaneously.
• Strong analytical and problem-solving abilities, with the capacity to use data to support decision-making.
• Proficiency with Microsoft Office applications and familiarity with contract, grant, or tracking management systems.
• Excellent written and verbal communication skills in business English.
• Collaborative mindset with strong interpersonal skills and the ability to work effectively across teams.

Benefits

• Competitive annual salary range of $70,000-$90,000 USD, based on skills, experience, qualifications, and market factors.
• Comprehensive healthcare coverage, including medical, dental, and vision plans.
• Life insurance and short-term/long-term disability coverage.
• 401(k) retirement savings plan.
• Paid time off or flexible time off options.
• Company bonus opportunities where applicable.
• Remote work flexibility within the United States.
• Opportunity to contribute to global clinical research programs and healthcare innovation.
• Supportive environment focused on collaboration, professional growth, and continuous improvement.