Site Budgeting and Contracting Specialist

About the role

Prepares, negotiates, and assists in the execution and retention of site agreements, confidentiality agreements, letters of indemnification, and other contracts for Sponsors who contract Fortrea to perform this service. Maintains and contributes to contracts tracking and status systems and supports maintenance of paper and electronic file systems.

Responsibilities

• Negotiate directly with assigned sites on all site-related contracting items including clinical trial agreements, budgets, payment terms, ancillary agreements, and amendments.
• Adhere to standard operating procedures (SOPs) and complete study-related duties in accordance with relevant process documents.
• Perform daily tracking, negotiation, and approval of Site Agreements and Site Agreement templates (as applicable) for clinical study teams with minimal guidance.
• Update the departmental Site Agreement Management System (SAMS) or any other required system in a timely manner.
• Identify and escalate issues (as defined in departmental processes) to line manager for review.
• Manage assigned studies according to specified Sponsor requirements.
• Update the departmental contract tracking system promptly.
• Perform contract administration functions, including obtaining approvals on authorization forms, maintaining a contract tracking system, providing notice of executed contracts, and scanning and filing executed contracts in the shared electronic storage area.
• Support line manager with departmental goals, objectives, and initiatives.
• Provide management with regular status updates on all open contracts and outstanding issues.
• Comply with corporate requirements, including inputting activities in timesheets, completing required training, and submitting expense reports for reimbursement.
• Draft, negotiate, review, and process contracts in accordance with departmental practices and policies.
• Negotiate contractual terms professionally with other contracting parties.
• Apply knowledge of ICH GCP principles and follow quality standard procedures.
• Identify potential obstacles in the contracting process and request assistance from relevant staff to minimize delays.
• Work closely with appropriate staff to keep them informed of agreement progress and avoid execution delays.
• Coordinate and communicate with clinical study teams regarding contract details, timelines, and status reporting.
• Assist in the development and ongoing improvement of departmental processes and procedures.
• Perform all other duties as needed or assigned.

Requirements

• Bachelor’s degree (LLB, JD, BA, or BS) preferred.
• Minimum 2–4 years of experience, or an equivalent combination of education and experience.
• Ability to explain data to facilitate data-driven decision-making.
• Knowledge and understanding of clinical study protocols and schedule of assessments.
• Strong organizational, decision-making, communication, and negotiation skills.
• Excellent teamwork, interpersonal, and problem-solving skills.
• Strong proficiency with Microsoft Office applications.
• Experience with grant management systems.
• Fluent business English (oral and written).

Pay

$70,000 - $90,000 USD

Benefits

Regular, full-time or part-time employees working 20 or more hours per week are eligible for comprehensive benefits, including:

• Medical, Dental, and Vision coverage
• Life, STD/LTD insurance
• 401(K) retirement plan
• Paid time off (PTO) or Flexible time off (FTO)
• Company bonus where applicable