Site Assistant

General Purpose

Aids at sites with student attendance, performs various duties related to excellent student services, such as site and material preparation, data entry, scheduling, student record keeping, managing payment portal and program fees. May coordinate the snack program. May back up for absent staff or Site Program Manager. Completes general administrative duties like copying, faxing and filing and other work as assigned.

Essential Job Duties and Responsibilities

• Assists Site Program Manager with scheduling and student check-in/sign-out processes.
• Interacts with parents during drop-off and pick-up periods.
• Organizes and prepares educational and other materials; stores and checks resources; organizes materials for students and teachers.
• Enters information into a variety of spreadsheets, forms and records; follows instructions regarding protection of personal information.
• Keeps records for various aspects of the Think programs (for example, attendance records).
• Assists with payment portal management and program fee tracking (if applicable).
• Cooks and manages the snack program (orders, checks in and inventories food products, dispenses snacks, keeps records and enters data).
• Performs general office duties (photocopying, faxing, filing) as needed.
• Serves as a positive role model for students and others affiliated with Think programs.
• Supervises students and staff in the absence of Site Coordinator.
• Serves as a frontline staff and Site Coordinator as needed.
• Works on special projects assigned by Site Coordinator.
• Assists with coaching and training of staff and volunteers.

Other Responsibilities

• Arrives punctually to meet responsibilities in site start-up and assignments.
• Maintains close communication with Site Program Manager regarding planned or emergency absences.
• Maintains clean classroom and facility space.
• Maintains highest degree of confidentiality in staff, student, and volunteer matters.
• Complies with Think Together, school district, and school site policies and procedures.

Qualifications and Requirements

• High School diploma required.
• 48 semester units or 60 quarter units and/or pass pre-employment test.
• Ability to speak and write standard English appropriate in a public-school setting.
• Must pass Live Scan (criminal background check via fingerprinting), provide a clear TB test.