Site Administrator

About the role

Umicore is a global advanced materials and recycling group, developing, producing, and recycling materials for a better life. As a world leader in the production of automotive emission control catalysts, our technologies enable on-road and non-road applications to meet environmental standards worldwide, preventing billions of tons of harmful emissions.

This role supports our mission by ensuring smooth administrative operations, enabling our team to focus on innovation and delivering cleaner solutions.

Responsibilities

• Execute assigned tasks in General Administration following standard operating procedures and safety/quality requirements.
• Maintain accuracy and completeness of records, documentation, and transactions in line with controls.
• Identify issues or deviations and escalate promptly, suggesting improvements to work instructions.
• Support colleagues and respond to stakeholder requests in a timely, professional manner.
• Maintain accurate documentation and records in line with policies and procedures.
• Escalate issues, risks, and deviations promptly to supervisor and follow through on corrective actions.
• Provide executive administrative support to the Site Head, including calendar management, meeting coordination, and scheduling.
• Manage front desk operations and serve as the primary point of contact for visitors, employees, and contractors.
• Coordinate employee business travel and support team meetings, events, and catering arrangements.
• Oversee office supply procurement and serve as the site Purchasing Agent utilizing Ariba.
• Perform monthly Business Travel Account (BTA) reconciliations.
• Administer site access control systems, including badge and key card management for employees, contractors, and visitors.
• Coordinate domestic and international shipments, including hazardous materials and IATA Dangerous Goods shipments, ensuring compliance with applicable DOT and regulatory requirements.
• Maintain EHS documentation and records, including site inspection reports, training matrices, first aid logs, Job Safety Analyses (JSAs), contractor orientation records, and onboarding documentation.
• Administer the site's Safety Data Sheet (SDS) management system and support compliance with safety and environmental regulations.
• Serve as the Emergency Action Plan (EAP) Administrator and site point of contact.
• Track and maintain employee, contractor, and visitor training records to ensure compliance with site procedures and regulatory standards.

Requirements

• Minimum of 3-5 years in an administrative role.
• Excellent diplomatic communication skills, both written and verbal.
• Reliable, flexible, team player with demonstrated organizational and computer skills.
• Notary function.
• Demonstrated working knowledge of the travel industry and business travel planning.
• Strong working knowledge of Outlook, Excel, Word, and PowerPoint.
• Experience in supporting and interfacing with culturally-diverse employees and/or customers is preferred.

Benefits

We strive to create a collaborative environment where you can succeed, share ideas, develop expertise, and advance your career. We offer a competitive salary and benefits, fostering an inclusive work culture that provides equal opportunities for all employees.