Site Admin - Construction

MasTec’s Clean Energy and Infrastructure Group (CE&I) is a $2 billion annual revenue business unit that provides construction services for industrial facilities, building products manufacturers, power generation facilities, manufacturing plants, solar, wind, and thermal energy plants, buildings, and infrastructure. Within the CE&I group, the MasTec Industrial sector includes sister companies Casey Industrial, Phoenix Industrial, and Wanzek Industrial. This collective industrial group provides a merit shop, multi-craft industrial contractor with the ability to self-perform all major craft trades, ensuring greater safety, quality, flexibility, and economy in delivering projects.

The collective experience and knowledge of this team enable comprehensive project development, pre-construction planning, and project management to successfully meet deliverable and budgetary requirements. With every project, MasTec Industrial commits to providing the highest levels of quality, safety, and value. Travel is required up to 100%, with presence directly on the Project Site location in Rapid City, SD.

MasTec Industrial, alongside its sister company Phoenix Industrial, has been in operation since 1947. We serve a diverse clientele, including utilities, independent power producers, developers, and municipal utilities. Specializing in projects using natural gas, oil, biomass, and other combustible fuels, our team boasts over 30 years of expertise in the power industry. We provide EPC (Engineering, Procurement, and Construction) services and assist in project development. Our experience spans various systems for utility and industrial facilities, including simple and combined cycle plants, reciprocating engines, and waste-to-energy projects. MasTec Industrial delivers value throughout all project phases, from conceptual design to operations and maintenance.

About the role

The Site Admin II will provide administrative support to on-site project management and staff, including administrative functions, accounting reporting, and serving as a liaison for employees. This role assists corporate HR with new hire paperwork and onboarding requirements.

Responsibilities

• Administrative:
  • Serve as receptionist, including answering phones, greeting visitors, handling incoming and outgoing mail, copying, ordering, and maintaining office supplies.
  • Set up and maintain reports and databases as requested.
  • Assist corporate HR with new hire paperwork and onboarding requirements.
  • Perform all other duties as assigned; must be highly organized and able to multi-task.
• Safety:
  • Assist the Site Safety Coordinator as needed.
  • Be knowledgeable of MIC Health and Safety programs and project-specific regulations.
  • Actively participate in daily toolbox meetings with crews and subcontractors when on-site.
  • Set a personal example of safe behavior.
• Accounting:
  • Input, verify, and process timesheets for payroll.
  • Maintain tracking, reporting, and database spreadsheets needed for the project.
  • Reconcile management’s purchasing card statements monthly.
• Employee Relations:
  • Assist all employees with questions on payroll and timesheets.
  • Assist with equipment questions (scanner, copy machine, etc.).
• Document Control Functions:
  • Maintain a filing system of all documents and drawings and track who they are given to.

Requirements

• Associate’s Degree (A.A.) or 3 years’ experience in an administrative support position.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Internet.
• Strong verbal and written communication skills.
• Ability to multi-task.

Qualifications

• Work up to a 12-hour shift doing hard physical work in varying temperatures and outside conditions.
• May need to maintain physical strength and stamina; use arms, hands, and legs fully.
• Push, pull, and frequently lift and carry objects weighing up to 50 pounds; stoop, kneel, balance, crouch, crawl, and climb to perform job tasks.
• Stamina to perform tasks repetitively and continuously for several hour intervals.
• Work in uncontrolled environmental conditions with constant changes in weather and site conditions.
• This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
• Ability to wear personal protective equipment is required (including but not limited to safety-toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.).
• Move in and around confined, cluttered, and uneven areas.
• May need to work at heights and must abide by all safety and fall-protection requirements; must be able to wear and utilize all safety equipment required for work at heights.
• Evaluate information based on measurable standards; see details in objects or drawings and recognize slight differences in shapes and shadings.
• Visualize objects in three dimensions from drawings.
• Keep good balance and work at heights.
• See well (either naturally or with correction).
• Hear well (either naturally or with correction).
• Coordinate the use of eyes, hands, and feet.

Benefits

• Financial Wellbeing:
  • Competitive pay with ongoing performance review and merit increase.
  • 401(k) with company match & Employee Stock Purchase Plan (ESPP).
  • Flexible spending account (Healthcare & Dependent care).
• Health & Wellness:
  • Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children.
  • Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance.
• Family & Lifestyle:
  • Paid Time Off, Paid Holidays, Bereavement Leave.
  • Military Leave, including Differential Pay and Benefits Continuation.
  • Employee Assistance Program.
• Planning for the Unexpected:
  • Short and long-term disability, life insurance, and accidental death & dismemberment.
  • Voluntary life insurance, accident, critical illness, hospital indemnity coverage.
  • Emergency Travel Assistance Program.
  • Group legal plan.

Pay

$28 - $36 per hour, commensurate with experience.