Short-Term Administrative Assistant

Build a meaningful career in public service. We're building a roster of candidates for short-term administrative roles in North Bay, Sault Ste Marie, Sudbury and Thunder Bay. These opportunities offer hands-on experience, meaningful work, and open doors to rewarding career paths across the Ontario Public Service (OPS), where administrative professionals support essential services and thrive in diverse roles across ministries.

About the role

Administrative professionals play a key role in keeping government operations running smoothly. From coordinating meetings to supporting financial tasks, your work helps teams deliver programs and services that matter to Ontarians. As an Administrative Assistant, you may be responsible for a range of tasks that support office operations, team coordination, and client service. Duties may vary depending on the assignment, and can include:

• organizing files, managing emails, and maintaining records to support smooth daily operations
• preparing and formatting documents, reports, and communications using standard templates
• scheduling meetings, coordinating calendars, and assisting with logistics to help teams stay organized
• greeting visitors and responding to phone and email inquiries to provide helpful information and welcoming service
• updating shared resources and monitoring office supply levels to support team readiness and workplace efficiency
• supporting purchasing tasks and helping track expenses and invoices to assist with financial accuracy
• monitoring timelines, following up on tasks, and supporting team coordination to keep projects moving forward
• using standard office software and equipment to complete daily tasks effectively

Required skills

• Organization & coordination skills: prioritize multiple tasks and meet deadlines in a busy environment, schedule meetings, coordinate calendars, and assist with logistics, track tasks and follow up to ensure timely completion
• Communication & interpersonal skills: interact respectfully and professionally with colleagues, clients, and visitors across various formats (in person, phone, email), listen actively and ask appropriate questions to understand needs and respond accurately, prepare and compile clear, well-structured documents, emails, and materials
• Attention to detail & initiative: review and maintain accurate documents, records, filing systems, and inventories, identify issues and propose solutions to improve processes or resolve problems, support purchasing, expense tracking, and invoice review, follow procedures and service standards
• Digital and office technology skills: use common office software (e.g., Outlook, Word, Excel, SharePoint, Teams), operate office equipment such as printers, scanners, and phones, enter and retrieve information from databases or tracking systems

How to apply

Please visit Ontario Public Service Careers - Job Preview for the full job posting and to apply. Submit your application today. A cover letter and resume is not required at this time. Please complete this application. You may be contacted for further assessment. This is an open call for future short-term opportunities. Applications will be reviewed as needed.