Shop Administrative Assistant

About the role

The Shop Administrative Assistant supports daily administrative and operational activities within our Aurora, Colorado regional shop. This role is crucial for ensuring smooth coordination between shop operations, field crews, procurement, and accounting.

Responsibilities

• Provide day-to-day administrative support to shop management and operations teams
• Maintain accurate records related to equipment, materials, work orders, and shop activities
• Aid in tracking and documentation for inventory, tools, and equipment movement
• Cook paperwork related to field crews, including time sheets, work orders, and job documentation
• Support procurement and receiving activities by organizing purchase orders, delivery documentation, and invoices
• Communicate with field crews, vendors, and internal departments regarding documentation, schedules, and requests
• Organize and maintain physical and electronic filing systems
• Absorb compliance by ensuring required documentation is complete, accurate, and properly retained
• Perform general office duties such as answering phones, managing correspondence, and scheduling

Requirements

• High school diploma or equivalent
• 1–3 years of administrative or office support experience (construction, utility, or industrial environment preferred)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Strong written and verbal communication skills
• Ability to work both independently and as part of a team

Preferred Qualifications

• Experience supporting shop, warehouse, or field operations
• Familiarity with inventory tracking, equipment logs, or work order systems
• Experience working in construction, utility, or industrial settings
• Exposure to ERP, maintenance, or inventory management systems
• Basic understanding of procurement, invoicing, or timekeeping processes