Shipping & Receiving Clerk

Duties & Responsibilities

• Receive and inspect customer units, ensuring all documentation is accurate and matches the unit received
• Prepare shipments by verifying documentation, packaging units, and coordinating with freight companies for delivery to customers
• Oversee orders and arrange stocking of raw materials and equipment to meet operational needs
• Receive parts from approved vendors and verify compliance with purchase order requirements (part number, description, quantities, and traceability)
• Assign and distribute received parts to designated storage locations
• Pull parts for work orders and sales orders as required
• Conduct daily cycle counts to ensure inventory accuracy
• Maintain stock levels to prevent shortages and maintain minimum acceptable levels of non-stock items such as chemicals and consumables
• Manage minimum and maximum stock levels to support operational efficiency
• Ensure proper preservation and storage of all materials, parts, and supplies
• Follow up on units in progress, provide required parts, and support turnaround times by checking pending work orders and sourcing alternate part numbers when necessary
• Manage the shelf-life list and update it upon receipt of perishable items
• Perform other duties as assigned

Job Requirements

• Proven experience in a shipping and receiving or warehouse logistics role
• Experience operating forklifts and material handling equipment
• Strong attention to detail and accuracy in documentation
• Able to work independently with minimal supervision in a dock/warehouse environment
• Strong organizational and time management skills, with the ability to handle multiple shipments and priorities
• Effective communication skills for interacting with carriers, vendors, and internal teams
• Basic to intermediate proficiency in Quantum (or similar ERP/WMS) and Microsoft Office
• Understanding of shipping methods, freight terms, and common logistics documentation (BOL, packing lists, labels)
• Able to perform in a fast-paced, physically active environment
• Commitment to safety and proper handling of materials